Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Oversee office operations and support HR functions in a dynamic environment.
- Company: ESA Engineering UK, a leading engineering firm with a collaborative spirit.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Join a vibrant team and play a key role in shaping office culture.
- Qualifications: 1 year of administrative experience, strong communication, and organisational skills.
- Other info: Fluency in English is essential; Italian is a bonus. Must be based in the UK.
The predicted salary is between 28800 - 43200 £ per year.
ESA engineering UK is looking for an Office Manager & HR Specialist to oversee office operations and administrative functions, including Human Resources support in coordination with the Italian HR Management Team, related to the London Office. The role will be based in London and will ensure the smooth running of the office on a day-to-day basis.
Responsibilities:
- Organize and implement office procedures and administration.
- Act as the primary contact for office maintenance, equipment, supplies, and errands.
- Coordinate meeting rooms and manage food arrangements when necessary.
- Handle correspondence, accommodations, queries, complaints, and prepare documents and reports.
- Ensure smooth onboarding/offboarding processes for newcomers and departures.
- Act as the primary contact for facilities management, coordinating with external stakeholders in a shared office environment.
- Coordinate with the Italian HQ with hiring processes, including contracts, visa, company events, team building activities.
- Manage internal events such as monthly team meetings, birthdays, after works, year-end seminars, etc.
- Manage travel arrangements for the team including bookings and answering queries via our travel management tool (BizAway).
Administrative Support:
- Liaise with staff, suppliers, and clients, managing databases and administrative systems.
- Manage office budgets, including ordering supplies, furniture, and equipment.
- Collaborate with the IT Italian team to maintain the email setup.
- Oversee office security, ensuring compliance with local regulation (coordination with IT, Security, and HR teams).
Key Skills:
- Reliability and discretion: you will often learn of confidential matters.
- Flexibility.
- Communication.
- Organizational skills.
- IT skills (Office, Creative Cloud).
- Problem-solving skills.
- Initiative & Proactivity.
- Time management skills.
- Teamwork attitude.
- Language: English fluent and Italian is a plus.
- Experience in an administrative role (1 year).
- Knowledge of Microsoft software packages.
Mandatory to be based in the UK.
Candidates are invited to read the privacy information pursuant to art. 13 of EU Reg. 679/2016 on data protection (GDPR) available in the privacy section of our website.
Office Manager & HR Specialist in City of London employer: ESA engineering
Contact Detail:
ESA engineering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & HR Specialist in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager & HR Specialist role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching ESA engineering UK and their culture. Tailor your answers to show how your skills align with their needs. Remember, it’s all about demonstrating that you’re the perfect fit for their team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common questions for office management and HR roles. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Office Manager & HR Specialist in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager & HR Specialist role. Highlight your organisational skills, communication abilities, and any relevant administrative experience to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our needs. Don’t forget to show a bit of personality – we love to see who you are!
Showcase Your IT Skills: Since the role involves managing office systems and tools, make sure to mention your proficiency in Microsoft software and any other relevant tech skills. We want to know you can handle the digital side of things!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the info you need about the position there!
How to prepare for a job interview at ESA engineering
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities and key skills required for the Office Manager & HR Specialist position. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves managing office operations and HR functions, be prepared to discuss specific examples of how you've successfully organised events or streamlined processes in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your problem-solving abilities.
✨Demonstrate Communication Prowess
Effective communication is key in this position. Think of instances where you’ve had to liaise with different stakeholders, manage queries, or handle complaints. Be ready to explain how you approach these situations and ensure that your communication style is clear and professional during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and how the HR management team collaborates with the London office. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.