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- Tasks: Support the Commercial Enterprises department with administration and client communication.
- Company: Join a vibrant family of independent schools in beautiful Edinburgh.
- Benefits: Generous holiday allowance, free lunches, and discounts at 130,000 locations.
- Why this job: Gain valuable experience in a supportive environment while making a difference.
- Qualifications: Previous administrative experience and strong organisational skills required.
- Other info: Part-time role with flexible working days available.
The predicted salary is between 15287 - 15287 £ per year.
ESMS are currently recruiting for a Commercial Administrative Assistant to join the Commercial Enterprises department on a temporary basis from February 2026 (subject to satisfactory pre-employment checks) until 16 August 2026. This is a part-time role, working a total of 21.75 hours a week across a three-day working pattern, working Monday, Wednesdays and Fridays; however, there is opportunity to discuss alternative work days for the right candidate. The pro rata salary for this role is £15,287 per annum.
The purpose of this role is to support the administration of the Commercial Enterprises department and to be a point of contact for our clients. The Commercial Administrative Assistant will support the day-to-day running of a busy department by:
- Issuing client invoices
- Issuing client contracts
- Responding to initial client enquiries
- Liaising with key stakeholders
The successful candidate will have previous experience providing administrative support in a busy office environment and have strong database administrative skills. They will foster excellent communications and interpersonal skills, be able to build strong stakeholder rapport and relationships, and have strong organisational skills.
Eligibility: ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Benefits: Staff are offered a range of benefits including:
- A generous holiday allowance
- Enhanced sick pay
- Family friendly policies
- Use of the Schools’ swimming pool and fitness room outside school hours
- Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
Values: We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community. ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland. All staff working at ESMS have direct access to young people; therefore, all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.
Any enquiries about this position should be directed to the Recruitment Team at recruitment@esms.org.uk. The closing date for the position is Friday 6 February at 12 noon. We anticipate interviews will be held week commencing the 9 February.
About ESMS: Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form. We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity, and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child. The people that work for us are passionate, pioneering, and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers, and we support their ambitions so that they flourish professionally and personally.
Benefits: Employees get access to a range of benefits including:
- Fee remission from Nursery to S6
- Free school lunches
- Free Sports’ Club membership, including access to pool and fitness suites
- Generous holiday allowance
- Generous pension
- Death in service benefit
- Family friendly policies, including enhanced maternity leave
- Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
- Employee Assistance Service
- Cycle to work scheme
- Car leasing salary sacrifice scheme
- Annual professional review process
- Regular salary reviews
- Funding towards professional qualifications
Commercial Administrative Assistant employer: Erskine Stewart Melville School
Contact Detail:
Erskine Stewart Melville School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Commercial Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative support. Think about how your previous experience aligns with the role's requirements, especially around client communication and organisational skills.
✨Tip Number 3
Don’t forget to showcase your personality! ESMS values kindness and integrity, so be sure to let your genuine self shine through during interviews. Share examples of how you've built strong relationships in past roles.
✨Tip Number 4
Apply through our website for the best chance at landing the job. It shows you're serious about joining the ESMS family and gives us a clear view of your application. Plus, it’s super easy!
We think you need these skills to ace Commercial Administrative Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Commercial Administrative Assistant role. Highlight your relevant experience in administrative support and database management, as this will show us you’re a great fit for our busy department.
Show Off Your Skills: We want to see your strong communication and organisational skills shine through. Use specific examples from your past experiences to demonstrate how you've built relationships with stakeholders and handled client enquiries effectively.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforwardness, so avoid fluff and focus on what makes you the best candidate for the job. Remember, we’re looking for someone who can handle the day-to-day running of our department!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the easiest way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen to join our vibrant ESMS community.
How to prepare for a job interview at Erskine Stewart Melville School
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Commercial Administrative Assistant. Familiarise yourself with tasks like issuing client invoices and contracts, as well as responding to enquiries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly in a busy environment.
✨Communicate with Confidence
Excellent communication is key for this role, so practice articulating your thoughts clearly. Think about how you can convey your interpersonal skills during the interview. You might want to share specific instances where you've built rapport with clients or stakeholders, showcasing your ability to foster strong relationships.
✨Embrace ESMS Values
Familiarise yourself with the values of ESMS: Kindness, Confidence, Resilience, Integrity, and Curiosity. Prepare to discuss how you embody these values in your work. This will not only show that you align with their culture but also that you're committed to contributing positively to the team.
