At a Glance
- Tasks: Manage finance admin tasks on-site, ensuring smooth operations and cost control.
- Company: Join a leading offshore wind turbine manufacturer in Portsmouth, Virginia.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Dynamic role with a focus on teamwork and intercultural collaboration.
- Why this job: Be part of a sustainable industry and contribute to innovative wind energy projects.
- Qualifications: Experience in administration or finance; knowledge of SAP is a plus.
The predicted salary is between 30000 - 40000 £ per year.
ERSG is currently looking for a Commercial Site Administrator for a large offshore wind turbine manufacturer based out of Portsmouth, Virginia.
Position Overview
The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinarily to the Operations Manager in the back-office. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.
Responsibilities
- Procurement
- Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
- Execute the Short Order process on site, including raising, filing, and monitoring all short orders.
- Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
- Cost Controlling
- Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.
- Asset Management
- Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
- Commercial Documentation
- Track, monitor, and log site inventories, purchases, assets, and equipment.
- Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed.
- Event Documentation and Communication
- Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
- Coordination with Construction Administrators
- Collaborate with Construction Administrators to ensure alignment with project operations and goals.
Business Administration and Finance – Purchase Ordering, Invoices, cost controlling and analysis. Advanced communication skills in multicultural environments. Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive). Team player. Self-motivated and trustworthy. Quality & Focus Oriented. Experienced w/ SAP Knowledge and interest in industry - wind turbine industry, construction projects. Safety awareness. Analysis/statistics. OSHA10 or Equivalent.
Qualifications
- Professional
- Proven experience as office/business administrator, assistant or relevant role.
- Qualifications in Finance and Business Administration studies will be an advantage.
- Project/Process
- Familiarity with Siemens office management procedures and preferably within the Offshore Wind Industry.
- Intercultural
- Living and working experience in an intercultural environment.
- Capabilities
- Team Skills
- Ability to Learn
- Communication Skills
- Customer Focus
- Ability to Analyze
- Change Orientation
Contacts
- Internal - Finance and Commercial teams, Site Management and Site Team, Site Support, Departments and all other internal Interface to/from the site.
- External - Customers, subcontractors, suppliers and all other external contacts to/from the site.
Commercial Site Administrator in Cornholme employer: ERSG Ltd
As a Document Controller at our company, you will be part of a dynamic team dedicated to delivering innovative Battery Energy Storage System projects. We pride ourselves on fostering a collaborative work culture that values employee growth and offers flexible hybrid working arrangements, allowing you to balance your professional and personal life effectively. With opportunities to engage in diverse project phases and enhance your skills in a rapidly evolving sector, we are committed to providing a rewarding and meaningful employment experience.
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Site Administrator in Cornholme
✨Tip Number 1
Network like a pro! Reach out to people in the wind turbine and construction industries. Attend events, join online forums, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and recent developments in the offshore wind sector. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to finance administration and site management. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our team. Let's get you that Commercial Site Administrator role!
We think you need these skills to ace Commercial Site Administrator in Cornholme
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Commercial Site Administrator role. Highlight your experience with finance administration, procurement, and any relevant software skills like MS Office or SAP. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the offshore wind industry and how your skills can contribute to our team. Keep it concise but engaging – we love a good story!
Show Off Your Team Spirit:As a Commercial Site Administrator, you'll be part of a team. In your application, mention experiences where you've collaborated with others or supported a team goal. We value teamwork and want to know how you can fit into our culture!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at ERSG Ltd
✨Know Your Numbers
As a Commercial Site Administrator, you'll be dealing with finance and cost controlling. Brush up on your financial terminology and be ready to discuss how you've managed budgets or forecasts in the past. This shows you understand the role's core responsibilities.
✨Familiarise Yourself with Procurement Processes
Since procurement is a key part of the job, make sure you understand the Purchase Order process inside out. Be prepared to share examples of how you've handled purchase orders or supplier invoicing in previous roles. This will demonstrate your practical knowledge.
✨Highlight Your IT Skills
The job requires advanced IT skills, especially in MS Office 365. Bring examples of how you've used Excel for data analysis or reporting. If you have experience with SAP, mention it! This will show you're tech-savvy and ready to hit the ground running.
✨Show Your Team Spirit
This role involves collaboration with various teams, so be ready to discuss how you've worked effectively in a team environment. Share specific instances where your communication skills helped resolve issues or improve processes. This will highlight your ability to fit into their culture.
