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- Tasks: Coordinate travel arrangements and manage expenses for contractors efficiently.
- Company: Join a dynamic team at a leading operations firm in Bromley.
- Benefits: Gain valuable experience with a competitive salary and professional growth opportunities.
- Why this job: Make a real impact by streamlining processes and optimising travel efficiency.
- Qualifications: Strong organisational skills, attention to detail, and ability to work under pressure.
- Other info: Fluency in English is essential; other languages are a plus.
The predicted salary is between 30000 - 42000 £ per year.
ersg are looking for an Expenses & Travel Coordinator to join our Operations team in our Bromley HQ - this is a 12 month maternity cover. This role is designed to optimise the efficiency and effectiveness of the company’s travel arrangements. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, who is willing to work under pressure and to tight deadlines. This role is a great opportunity to impact the company’s bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.
Responsibilities include:
- Administration:
- Book flights, hotels and car hire for contractors as required by consultants
- Liaise with travel companies to obtain best rates, bulk discounts etc
- Liaise with contractors to ensure they have correct documentation for travel
- Resolve issues and obtain refunds where appropriate
- Keep in touch with contractors to ensure any issues arising are dealt with appropriately.
- Ensure costs of travel are recorded in a timely and accurate manner in RSM
- Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
- Ensure costs of travel are recorded in the Sage accounting system.
- Ensure amounts billed to clients are correctly allocated to outstanding costs
- Ensure any deposits are recovered from hotels and other accommodation
- Provide insightful reporting to billing team to maximise recovery of costs
- Maintain database for company’s carbon data reporting
About you:
- Fluency in English, other languages are desirable
- Competent in Microsoft Office
- Great attention to detail
- Excellent communication and organisation skills
- Ability to work efficiently under pressure or to tight deadlines
- Ability to work independently and as part of a team
*This role is based on site 4 days per week*
Expenses & Travel Coordinator (12 month FTC) in Bromley employer: ERSG Ltd
Contact Detail:
ERSG Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Expenses & Travel Coordinator (12 month FTC) in Bromley
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to optimising their travel arrangements. This will help you stand out as a candidate who’s genuinely interested.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Focus on showcasing your organisational skills and attention to detail, as these are key for the Expenses & Travel Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Expenses & Travel Coordinator (12 month FTC) in Bromley
Some tips for your application 🫡
Show Off Your Organisational Skills: When you're writing your application, make sure to highlight your organisational skills. We want to see how you manage tasks and keep everything in order, especially under pressure. Use examples from your past experiences to really bring this to life!
Attention to Detail is Key: This role requires a keen eye for detail, so don’t shy away from showcasing that in your application. Double-check your spelling and grammar, and maybe even include a specific instance where your attention to detail made a difference in your work.
Be Clear and Concise: We appreciate clarity! Keep your application straightforward and to the point. Avoid fluff and focus on what makes you the best fit for the Expenses & Travel Coordinator role. Remember, we’re looking for someone who can streamline processes, so show us you can communicate effectively.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and it helps us keep track of all applications. Plus, you’ll be able to see more about our company culture and values while you’re at it!
How to prepare for a job interview at ERSG Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of an Expenses & Travel Coordinator inside out. Familiarise yourself with travel booking systems, accounting software like Sage, and any relevant policies. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and stay organised, especially under pressure. Share specific examples of how you've successfully handled tight deadlines or complex travel arrangements in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Attention to Detail is Key
Highlight your keen eye for detail by discussing instances where your accuracy made a difference. Whether it’s catching a mistake in a travel itinerary or ensuring all documentation is correct, showing that you value precision will resonate well with the interviewers.
✨Be Ready to Problem-Solve
Expect questions about how you would handle potential issues, like last-minute travel changes or billing discrepancies. Prepare some scenarios where you’ve resolved similar problems before. This will showcase your proactive approach and ability to think on your feet.
