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- Tasks: Coordinate travel arrangements and manage expenses for contractors efficiently.
- Company: Join a dynamic team at ersg in Bromley HQ.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Why this job: Make a real impact by streamlining processes and optimising travel efficiency.
- Qualifications: Strong organisational skills, attention to detail, and ability to work under pressure.
- Other info: Fluency in English is essential; other languages are a plus.
The predicted salary is between 30000 - 42000 £ per year.
ersg are looking for an Expenses & Travel Coordinator to join our Operations team in our Bromley HQ - this is a 12 month maternity cover. This role is designed to optimise the efficiency and effectiveness of the company's travel arrangements. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, who is willing to work under pressure and to tight deadlines. This role is a great opportunity to impact the company's bottom line and to significantly streamline existing processes.
Responsibilities include:
- Administration:
- Book flights, hotels and car hire for contractors as required by consultants
- Liaise with travel companies to obtain best rates, bulk discounts etc
- Liaise with contractors to ensure they have correct documentation for travel
- Resolve issues and obtain refunds where appropriate
- Keep in touch with contractors to ensure any issues arising are dealt with appropriately.
- Ensure costs of travel are recorded in a timely and accurate manner in RSM
- Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
- Ensure costs of travel are recorded in the Sage accounting system.
- Ensure amounts billed to clients are correctly allocated to outstanding costs
- Ensure any deposits are recovered from hotels and other accommodation
- Provide insightful reporting to billing team to maximise recovery of costs
- Maintain database for company's carbon data reporting
About you:
- Fluency in English, other languages are desirable
- Competent in Microsoft Office
- Great attention to detail
- Excellent communication and organisation skills
- Ability to work efficiently under pressure or to tight deadlines
- Ability to work independently and as part of a team
*This role is based on site 4 days per week*
ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.
Locations
Expenses & Travel Coordinator in Bromley, London employer: ERSG Ltd
Contact Detail:
ERSG Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Expenses & Travel Coordinator in Bromley, London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Expenses & Travel Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its travel policies. Show us that you understand their needs and how you can optimise their travel arrangements. Tailor your responses to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your experience and skills. Focus on how you've successfully managed travel logistics and resolved issues in the past.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows us you're genuinely interested in joining our team at ersg and making a real impact.
We think you need these skills to ace Expenses & Travel Coordinator in Bromley, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Expenses & Travel Coordinator role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've streamlined processes or managed travel arrangements in the past. We love a good story!
Show Off Your Skills: Don’t forget to showcase your proficiency in Microsoft Office and any other relevant tools. If you have experience with accounting systems like Sage, make sure to mention that too! We’re all about efficiency here at StudySmarter.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at ERSG Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of an Expenses & Travel Coordinator inside out. Familiarise yourself with travel booking systems, accounting software like Sage, and any relevant processes. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and stay organised, especially under pressure. Share specific examples of how you've successfully handled tight deadlines or complex travel arrangements in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Attention to Detail is Key
Highlight your keen eye for detail by discussing instances where your accuracy made a difference. Whether it’s catching a mistake in a travel itinerary or ensuring all documentation is correct, showing that you value precision will resonate well with the interviewers.
✨Be Ready to Problem-Solve
Expect questions about how you would handle potential issues, like last-minute travel changes or billing discrepancies. Prepare some scenarios where you’ve resolved similar problems before. This will showcase your proactive approach and ability to think on your feet.
