Office Admin/Invoice Clerk

Our client has strategically grown and consistently delivered high quality projects as a Main Contractor and a specialist Builders-work ‘cut and carve’ sub-contractor. They have recently developed their team and have significant growth plans scheduled for 2026 onward. They are now seeking an Office Administrator/Invoice Clerk to join their team based in Farringdon.

About the role:

They are looking for a professional and reliable administrator who has extensive data entry and administration experience, preferably within the construction industry. You will be working as part of an incredibly hard-working team of driven and motivated professionals with your main aim being to ensure all orders and invoices are processed accurately and timely. You will also be required to support the Business Manager in general day to day duties in maintaining the efficient running of the office. This will require many disciplines including excellent data entry skills, good time management, exceptional organisational skills and being able to multi-task.

A typical day will include:

• Raising purchase orders, together with invoice entry onto both a CRM system and an accounting system.
• Answering the telephone, maintaining a holiday calendar etc.

Typical activities include:

• Collecting information from customers and clients.
• Entering data into the central database.
• Cataloguing the data (product codes) creating a stock library for purchasing.
• Transferring physical records into a digital filing system.
• Retrieving data as requested.
• Maintaining and updating the database system as necessary.
• Generating periodic reports.
• Entering purchase orders (PO)s.
• Indexing, maintaining and filing invoices.
• Managing the reception, including welcoming customers and guests.
• Managing phone calls, letters and packages.
• Organising meetings, scheduling appointments and overseeing catering during company events.
• Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.

This key role will have the following focus:

• Keeping accurate records of deliveries, PO’s and orders placed.
• Matching and processing invoices on Sage and Construction software.
• Data entry on Excel (for cost comparisons & reporting).
• Liaising with site personnel, clients, suppliers and subcontractors.
• Office filing, maintaining and updating records.
• Answering and directing incoming telephone calls.
• General ad-hoc administration.
• Working closely with the Business Manager ensuring the smooth running of the office.

About You:

• Methodical and organised.
• Excellent communication skills.
• Ability to manage multiple tasks.
• Attention to detail.
• Microsoft Excel skills.
• Accounting systems knowledge – Sage.

Job Type: Full-time.

Hours – Monday – Thursday – 8.00am to 5.00pm / Friday 8.00am to 4.00pm.

Salary/Package: £31,000, 26 days’ holiday plus 8 Bank Holidays.

Experience: Accounting & data entry, Administration, Construction industry.

Should this excellent Office Administrator/Invoice Clerk role be of interest to you, then please submit your CV to Anna Maguire. Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible, and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.