Overview
In this role you will coordinate the end-to-end proposal process to help win work for ERM across NEBU. You will partner with bid managers, technical experts and cross-functional teams to deliver high-quality submissions on time. The position offers professional development and mentoring, with opportunities to impact business growth and bid efficiency across a global consultancy. You will work in a collaborative environment focused on excellence in client proposals and sustainable outcomes.
Responsibilities
- Coordinate the end-to-end proposal process for bids, tenders and framework submissions
- Support bid planning activities, kick-off meetings and proposal schedules
- Track actions, deadlines and deliverables throughout the bid lifecycle
- Manage proposal document version control and quality checks
- Coordinate proposal reviews and approval processes
- Manage procurement portal requirements end-to-end
- Assemble and format proposal documents using ERM templates and branding standards
- Coordinate inputs from technical experts and subject matter specialists
- Draft, edit and review responses to non-technical questions
- Gather or create org. charts, case studies, and CVs
- Ensure consistency and quality across all proposal materials
- Use AI tools to accelerate document assembly, with human verification
- Act as central point of contact for proposal contributors
- Coordinate internal review meetings and capture actions
- Build relationships across business units and teams
- Assist with opportunity tracking and pipeline management
- Update CRM and business development systems
- Identify opportunities to improve bid processes and efficiency
- Contribute to proposal templates and best practices
- Maintain the Bid Team’s proposal libraries
Key requirements
- Personable, collaborative and resilient approach
- Exceptional organisational and administrative skills
- Excellent written and verbal communication skills
- Exceptional attention to detail and accuracy
- Strong Microsoft Office skills, particularly Word, PowerPoint and Excel
- Ability to coordinate multiple activities and deadlines simultaneously
- Ability to work effectively under pressure and meet tight deadlines
- Previous experience in bid coordination
- Familiarity with procurement portals
- Knowledge of procurement procedures and processes
- collaborative
- resilient
- detail-oriented
- Microsoft Office (Word, PowerPoint, Excel)
- CRM or proposal management systems
- procurement portals
Bid Coordinator in Cardiff employer: ERM Group
ERM is an exceptional employer, offering a dynamic work culture that prioritises inclusivity and employee growth. With a focus on the renewables sector, employees benefit from strategic leadership opportunities, innovative projects, and a commitment to professional development in vibrant locations such as London, Manchester, Edinburgh, and Cardiff. Join us to make a meaningful impact while enjoying a supportive environment that values diversity and empowers you to thrive.
