At a Glance
- Tasks: Support the Executive Leadership Team with strategic and operational tasks in a dynamic environment.
- Company: Join Ergomed, a rapidly growing CRO focused on Oncology and Rare Disease.
- Benefits: Enjoy training opportunities, a supportive culture, and a focus on work-life balance.
- Other info: Collaborate with a diverse team across the globe and thrive in a friendly workplace.
- Why this job: Make a real impact in patient lives while developing your career in a global setting.
- Qualifications: Experience supporting senior executives and strong organisational skills are essential.
The predicted salary is between 50000 - 60000 £ per year.
Company Description
Ergomed is a rapidly expanding full service mid‑sized CRO specialising in Oncology and Rare Disease. Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America and Asia. Our company allows for employee visibility (you have a voice!), creative contribution and realistic career development. We have nourished a true international culture here at Ergomed. We value employee experience, well‑being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high‑quality client service can be achieved. Come and join us in this exciting journey to make a positive impact in patient’s lives.
Job Description
The Senior Executive Assistant provides proactive, high‑impact support to the global Executive Leadership Team (ELT), acting as a trusted partner who enables executives to operate effectively, strategically, and efficiently. This role goes beyond traditional administrative support. It acts as a connector, coordinator, and driver of operational discipline, ensuring that leadership priorities translate into clear actions and outcomes. The Senior Executive Assistant acts as a gatekeeper, coordinator, problem‑solver and liaison, supporting the ELT in managing priorities, communications, and business flows across the organisation.
Key Responsibilities
- Executive & Strategic Support: Provide comprehensive, proactive support to multiple Executive Leadership Team members, prioritising competing demands and ensuring focus on critical business matters. Act as a trusted point of contact between executives and internal/external stakeholders, exercising discretion and sound judgment at all times. Anticipate executive needs, identify potential issues in advance, and proactively propose solutions.
- Diary, Workflow & Priority Management: Own and manage complex diaries across time zones, resolving conflicts and optimising executive time. Prepare executives for meetings by coordinating agendas, briefing materials, and follow‑ups. Track action items, decisions, and deliverables arising from leadership meetings. Act as a gatekeeper, prioritising access and protecting focus time.
- Meetings, Governance & Board Support: Coordinate ELT meetings, offsites, and key leadership forums. Support governance processes, including Board and Committee meetings (papers collation, version control, logistics, and follow‑ups). Maintain high standards of confidentiality and information management.
- Project & Business Support: Support specific strategic or operational projects on behalf of executives as required. Assist in coordinating cross‑functional initiatives, tracking milestones and progress. Prepare reports, dashboards, and summaries where needed.
- Travel, Events & Logistics: Coordinate complex international travel and itineraries. Support to organise leadership meetings, offsites, and internal events. Ensure seamless execution with high attention to detail.
- Confidentiality & Trust: Handle highly sensitive business and people information with discretion. Operate as a trusted partner within the Executive Team.
Qualifications Required
- Significant experience supporting senior executives in a global organisation.
- Strong organisational and prioritisation skills in a fast‑paced environment.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to manage complexity, ambiguity, and competing priorities.
- Good command of Excel, Power Point and other Office tools.
Preferred
- Experience in pharma, CRO, or life sciences.
- Exposure to project coordination, PMO, or operations.
- Experience supporting multiple executives or an ELT.
- PowerPoint and executive‑level content preparation skills.
- Familiarity with global organisations and remote collaboration.
Additional Information
- Training and career development opportunities internally.
- Strong emphasis on personal and professional growth.
- Friendly, supportive working environment.
- Opportunity to work with colleagues based all over the world, with English as the company language.
Core Values
- Quality
- Integrity & Trust
- Drive & Passion
- Agility & Responsiveness
- Belonging
- Collaborative Partnerships
We look forward to welcoming your application.
Senior Executive Assistant in Guildford employer: Ergomed
Ergomed is an exceptional employer that prioritises employee well-being and career development within a dynamic, international culture. As a Senior Executive Assistant, you will enjoy a supportive work environment that values your voice and contributions, while also offering opportunities for personal and professional growth. With a strong emphasis on work-life balance and a commitment to making a positive impact in patients' lives, Ergomed stands out as a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant in Guildford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Ergomed on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Ergomed's culture and values. Show us how your skills align with our mission in oncology and rare diseases. We love seeing candidates who are genuinely passionate about making a difference!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through! Use examples from your past experiences that highlight your organisational and prioritisation skills.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in our minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Senior Executive Assistant in Guildford
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal story can make your application stand out.
Tailor Your Application:Make sure to customise your application for the Senior Executive Assistant role. Highlight your relevant experience and skills that align with the job description. We love seeing how you connect your background to what we do at Ergomed!
Be Clear and Concise:Keep your writing clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon unless it’s relevant, and make sure your key points are easily identifiable.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Ergomed
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Executive Assistant role and its responsibilities. Familiarise yourself with Ergomed's operations, especially in Oncology and Rare Disease, so you can speak confidently about how your skills align with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and prioritised tasks in previous roles. Highlight your ability to handle competing demands and demonstrate how you can keep executives focused on critical business matters.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive information, be ready to share instances where you've exercised discretion and sound judgement. This will show that you understand the importance of confidentiality and trust within the Executive Leadership Team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you would handle specific situations. Think of scenarios where you had to coordinate multiple stakeholders or manage unexpected changes, and be ready to explain your thought process and outcomes.
