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For Companies At a Glance
- Tasks: Manage office admin tasks and support a high-end security systems company.
- Company: Join a prestigious security firm known for bespoke solutions and elite clientele.
- Benefits: Competitive salary, 20+ days holiday, team outings, and birthday gifts.
- Why this job: Be part of a close-knit team making a real difference in client security.
- Qualifications: Previous office admin experience; security industry knowledge is a plus.
- Other info: Enjoy regular team-building trips to exciting destinations like Paris and Rome.
The predicted salary is between 19000 - 23000 £ per year.
We have an excellent opportunity for an experienced Office Administrator to join this well-established security systems installations and maintenance company in Theale, Reading.
About the company
Our client is privately-owned and operates exclusively by recommendation, they don’t advertise or employ sales people. They provide bespoke Fire & Security solutions at the extreme high end of the UK market. With a client base predominantly consisting of high-net-worth individuals, they ensure the highest possible standards and utilise the very latest technologies in order to maintain their client's total security and peace of mind.
About the role
As Office Administrator, you will be responsible for providing administrative services in order to achieve agreed standards of service in a professional, time and cost-effective manner and your responsibilities will include:
- Carrying out the booking of general, survey, corrective and routine maintenance of client security systems
- Carrying out the planning and booking of installation of client security systems
- Provide general administrative assistance to the Office Manager and Partners to aid the smooth running of the business’s offices
- Maintain adequate Company stock levels, placing orders as required
- Provide customer feedback to management in a timely fashion
- Provide assistance as and when required with technical support for colleagues and clients by telephone and software packages on occasions where an engineer is not immediately available
- Attend regular meetings and job chats with line Manager
- Open and distribute deliveries
- General telephone call answering duties
- Data entry into the businesses WinSims and WinSpecs databases
- Prepare daily engineer diaries
- Ensure the smooth running of administrative processes when the Office Manager is absent
- Provision of URNs, key-holders and passwords
- Assist with the operation of the WinSims SuperView programme
- Provide clear and concise paperwork detailing works undertaken on client sites
- Be aware of and ensure compliance with relevant Health and Safety Regulations, NSI, EN and BS Standards, internal business policies and procedures
- Ensure the business remains compliant with NSI (National Security Inspectorate) Codes of Practice through correct administrative procedures
- Liaise with engineering staff directly so that all procedures are followed correctly
- Be committed to all Standards, Company Core Values and objectives set by Management
- Attend regular audit and training sessions
- Attend and contribute to daily staff planning, monthly figures and diary meetings
About the person
To be successful for the role of Office Administrator, you must be/have:
- Previous experience in an Office Administrator role
- Knowledge and experience in the security industry would be advantageous
About the rewards
As Office Administrator your working hours will be 9am to 5pm, Mon to Fri and you will receive an excellent salary of £19,000 to £23,000 per annum depending on experience, plus you will receive:
- 20 days holiday plus bank holidays rising 1 day per year to a max of 25 days
- Great environment to work with and a really close-knit team
- Regular get togethers for ‘foodies’ restaurant meets, where all staff can bring their partners
- Trips away for team building in Paris, Rome, Prague etc
- Birthday and seasonal gifts for all staff
Office Administrator in Reading employer: ErecruitSmart
Contact Detail:
ErecruitSmart Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the security industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company thoroughly. Understand their values, services, and client base. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to office administration and the security industry. Think about how your previous experience aligns with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your previous experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how your background aligns with our company values. Keep it professional but let your personality show through!
Showcase Relevant Experience: If you've got experience in the security industry, make sure to mention it! Even if it's not directly related, any administrative roles you've held can demonstrate your ability to handle the responsibilities of this position.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at ErecruitSmart
✨Know the Company Inside Out
Before your interview, do some digging into the company’s background and values. Since they operate exclusively by recommendation, understanding their bespoke services and high standards will show that you’re genuinely interested and aligned with their mission.
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to manage tasks efficiently is key. Prepare examples from your past experience where you successfully handled multiple responsibilities, like scheduling or data entry, to demonstrate your organisational prowess.
✨Prepare for Technical Questions
Given the nature of the role, brush up on any relevant software or systems mentioned in the job description, like WinSims and WinSpecs. Being able to discuss your familiarity with these tools will give you an edge and show you’re ready to hit the ground running.
✨Emphasise Team Collaboration
This role involves liaising with various staff members and ensuring smooth operations. Be ready to share experiences where you’ve worked effectively in a team, highlighting your communication skills and how you contribute to a positive work environment.
