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For Companies At a Glance
- Tasks: Manage facilities and provide administrative support across multiple sites.
- Company: Global leader in stylish commercial furniture with a dynamic culture.
- Benefits: Hybrid work model, competitive salary, and opportunity to work with top brands.
- Other info: Exciting opportunity for career growth in a prestigious company.
- Why this job: Join a fast-paced environment and make a real impact on office operations.
- Qualifications: Experience in office management or similar roles, strong organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
We have an excellent opportunity for an experienced Interim Facilities Manager / Office Manager to join this global designer and manufacturer of commercial furniture based at their busy head office in Knaresborough, North Yorkshire. This is a 6-month interim hybrid role working approximately a 50 / 50 split from home and from the HQ in Knaresborough.
About the company
The story of our client is as impressive as it is inspiring. Established little more than 15 years ago they quickly became a global player in the world of contract furniture by designing and producing beautiful, stylish furniture manufactured to impeccable standards. Their products are now seen in offices all over the world, sold to many of the world’s most influential brands like Google, Microsoft and Amazon. They were recognised for its global position in the international market, and they were the proud recipients of the prestigious Queen’s Award for Enterprise in International Trade 2019.
About the role
The role will cover all aspects of Office / Facilities Management, including some PA type responsibilities for the MD. The role will take responsibility for all facilities / office management for the Knaresborough (HQ) office, Elland (production Factory) and London (showroom) sites. This is a diverse, varied and fast-paced position which will provide confidential administrative and project management support for all areas of the business and responsibilities will include:
- Providing administrative / PA support to the MD
- Ensure all 3 sites are well run, organised and deliver an optimal user experience for colleagues, customers & clients.
- Ensuring best practices and company policies are maintained and adhered to, along with ensuring operational efficiencies and good colleague / customer communication
- Meeting and greeting clients and visitors
- Supporting the set up of new colleagues in terms of phones, laptops, arranging email addresses to be set up and liaising with IT for other requirements
- Developing and maintaining external supplier relationships, ensuring they are delivered in line with contractual SLAs and KPIs
- Maintaining all site records, ensuring there is an auditable trail of works
- Ensuring the building and associated facilities are well managed, delivered and maintained
- Organising reactive repairs and planned maintenance
- Dealing with any emergency situations that may arise whilst using best judgements around course of action to resolve both short and long term needs
- Routine auditing of the buildings & facilities to maintain a high standard
- Managing catering equipment, ensuring supplies are stocked, routine services are carried out and changing equipment after its useful life
- Maintaining a clean & sanitary kitchen area
- Overseeing facility aspects of events and meetings, from booking venues, transport, catering right through to supporting colleagues with the use of conferencing equipment
- Inventory and ordering of supplies and equipment as required
- Assisting Senior Management in the delivery of projects, overseeing product installations and other ad hoc works
About you
To be successful for the role of Interim Facilities Manager / Office Manager you must live within commutable distance of Knaresborough and have / be:
- Previous experience as an office manager, facilities manager or Personal Assistant or similar role
- Highly organised and excellent communication skills.
- A warm, professional and engaging manner with a flexible can do / will do approach.
- A solution focused and efficient approach.
- Strong relational skills
- Highly proficient technical skills (Microsoft Office Suite, Outlook, PowerPoint, Excel)
Interim Facilities Manager - Hybrid employer: ErecruitSmart
Contact Detail:
ErecruitSmart Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Interim Facilities Manager - Hybrid
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Interim Facilities Manager role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Since this role involves managing multiple sites, think about how you can demonstrate your organisational skills and experience in similar environments.
✨Tip Number 3
Practice your pitch! Be ready to explain how your previous experience as an office manager or PA makes you the perfect fit for this role. Highlight your problem-solving skills and ability to maintain operational efficiencies.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Interim Facilities Manager - Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Interim Facilities Manager. Highlight your previous experience in office management and any relevant skills that match the job description. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this hybrid role. Share specific examples of how you've successfully managed facilities or supported senior management in the past. Let us know why you’re excited about this opportunity!
Show Off Your Communication Skills: Since this role requires excellent communication, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail, so show us you’ve got it!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at ErecruitSmart
✨Know the Company Inside Out
Before your interview, take some time to research the company’s history, values, and recent achievements. Understanding their journey, especially their recognition like the Queen’s Award for Enterprise, will help you connect your experience with their mission and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Interim Facilities Manager, you'll need to demonstrate your ability to manage multiple sites and tasks efficiently. Prepare examples from your past roles where you successfully organised events, managed supplier relationships, or handled emergency situations. This will highlight your problem-solving skills and your proactive approach.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, such as managing a last-minute repair or dealing with a difficult client. Think through potential scenarios related to facilities management and have clear, structured responses ready. This will show your critical thinking and decision-making abilities.
✨Demonstrate Your Technical Proficiency
Since the role requires strong technical skills, be prepared to discuss your experience with tools like Microsoft Office Suite. You might even want to bring along examples of reports or presentations you've created. This will reinforce your capability to handle the administrative aspects of the job effectively.