Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join a dynamic team to manage HR systems and support employee lifecycle processes.
- Company: A leading national charity dedicated to improving lives of disabled and autistic children.
- Benefits: Up to £34,000 salary, 27 days leave, flexible working, and great facilities.
- Why this job: Make a real difference while developing your HR skills in a supportive environment.
- Qualifications: GCSEs in English and Maths, HR experience, and strong IT skills required.
- Other info: Opportunity for career growth in a purpose-driven organisation.
The predicted salary is between 28000 - 34000 £ per year.
One of the UK's leading national children's charities is seeking an enthusiastic HR & Systems Officer to join their dedicated, experienced and growing team of professionals as they embark on a journey of expansion in Newcastle under Lyme. This is a fixed term contract for a period of 12 months. This is a full-time role based in state-of-the-art facilities and there is an informal homeworking option available for up to 40% of the week, after passing probation, and subject to work and team requirements.
About the role
This is an exciting opportunity to work in a supportive and collaborative environment and will be a key role within the People Team, combining operational HR with ownership of HR systems and data. The HR Systems Officer will be responsible for maintaining accurate people data, supporting the full employee lifecycle and leading the sourcing, implementation and embedding of a new HR Information System (HRIS). This will include managing the tender process, coordinating trials and testing, cleansing and migrating data, supporting system configuration and acting as the main point of contact throughout implementation and post-go-live.
You will also assist the wider team in providing maternity cover for the HR Administrator, ensuring continuity of HR operations and compliance with employment legislation, safeguarding requirements and internal policies.
HR Operations & Administration:
- Manage HR administration across the full employee lifecycle, including starters, leavers, changes and contractual documentation
- Prepare offer letters, contracts of employment and variation letters in line with legislation and charity policy
- Conduct pre-employment checks including references, DBS and right to work checks, ensuring safer recruitment standards are met
- Maintain accurate records for sickness absence, annual leave and other types of leave
- Support disciplinary, grievance and capability processes by preparing documentation and maintaining records
- Assist with payroll preparation, ensuring timely and accurate data submission
- Support pension auto-enrolment processes and benefits administration
- Maintain training, appraisal and compliance records, including DBS renewals
- Act as a first point of contact for HR queries from managers and colleagues, providing clear and professional advice within remit
HR Systems (HRIS) & Data Management:
- Lead the sourcing and selection of a new HR Information System
- Supporting the development of requirements and specifications
- Managing the tender process in line with charity procurement procedures
- Coordinating supplier demonstrations and trials
- Lead the HRIS implementation, including: Data audit, cleansing and preparation for migration, System configuration, testing and user acceptance testing
- Liaising with system suppliers and internal stakeholders
- Manage the migration of HR data, ensuring accuracy, GDPR compliance and data integrity.
- Develop and maintain HR reports and dashboards to support workforce planning, compliance and decision-making.
- Produce system guidance and support materials and provide training to colleagues and managers as required
- Act as system administrator post-implementation, embedding the HRIS into business-as-usual processes
- Provide regular project updates and reports to the Leadership Team
Compliance, Safeguarding & Governance:
- Ensure all activity complies with employment legislation, GDPR, safeguarding requirements and internal policies
- Maintain confidentiality and security of sensitive personal and organisational data at all times
- Support ISO, CQC and other audit requirements by maintaining accurate and accessible records
- Promote equality, diversity and inclusion in all practices and interactions
About the rewards
As HR & Systems Officer you will work 37.5 hours per week, with an informal homeworking option available for up to 40% of the week, subject to work and team requirements. The Charity is an Equal Opportunities Employer, and the role offers a host of superb benefits including:
- A salary of up to £34,000 per annum depending on qualifications and experience
- 27 days annual leave per annum exclusive of Bank Holidays (increasing with length of service)
- Charity worker discounts
- Recommend a friend scheme
- Enhanced annual leave
- Occupational sick pay after qualifying period
- Award winning purpose-built facilities
- Fully equipped kitchens
- Indoor and outdoor breakout areas
- Chill-out areas
- Lockers and Showers
- Sensory gardens
- Flexible working patterns
- Free on-site parking
- Employee Assistance Programme
About you
To be successful for the role of HR & Systems Officer, you will have the following skills and attributes:
Essential Criteria:
- GCSEs (or equivalent) in English and Maths
- Demonstrable experience in an HR Officer, HR Assistant or similar role
- Experience working with HRIS (off-the-shelf and/or bespoke systems) and managing HR data
- Strong understanding of GDPR and data accuracy requirements
- Excellent IT skills, including confidence working with databases and reporting tools and analytics
- Highly organised with the ability to plan, prioritise and manage competing deadlines
- Excellent written and verbal communication skills
- High level of accuracy and attention to detail
- A positive can-do attitude with a flexible approach to work
Desirable Criteria:
- CIPD qualification and professional membership
- Experience of implementing or significantly upgrading an HRIS
- Experience working in the charity or third sector
- Knowledge of safer recruitment and DBS processes
- Experience of working in ISO or CQC regulated environments
About the Charity
Our client is a national charity and is a Disability Confident employer, who aims to change people's lives, change the way society perceives and treats disabled and autistic people and change the way that charities operate, through the provision of child-centred practical and emotional services, passionate campaigning and demonstrating best practice. They believe in a world where disabled and autistic children have the choice, opportunity, dignity and understanding they deserve.
How to Apply
eRecruitSmart is advertising the role of HR & Systems Officer on behalf of the Hiring Company and to apply, you must reside in and have eligibility to work in the UK. Please apply with your CV detailing full career and academic history of achievements with associated dates. A full application form will be required prior to interview to comply with Safer Recruitment Practices. Thank you for your interest in this position.
HR & Systems Officer - Hybrid employer: ErecruitSmart
Contact Detail:
ErecruitSmart Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Systems Officer - Hybrid
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an HR & Systems Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the charity's mission and values. Tailor your answers to show how your experience aligns with their goals. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice common interview questions, especially those related to HR systems and data management. Being able to confidently discuss your experience with HRIS will show you're ready to hit the ground running.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace HR & Systems Officer - Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR & Systems Officer role. Highlight relevant experience, especially with HRIS and data management, to show us you’re the perfect fit for our team.
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past roles that showcase your organisational abilities and attention to detail. We want to see how you’ve made an impact!
Be Clear and Concise: When writing your application, keep it clear and concise. Use straightforward language and avoid jargon. We appreciate a well-structured application that’s easy to read and gets straight to the point.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at ErecruitSmart
✨Know Your HRIS Inside Out
Since the role involves leading the implementation of a new HR Information System, make sure you research common HRIS platforms and their functionalities. Be prepared to discuss your experience with HRIS, including any specific systems you've worked with, and how you can contribute to the selection and implementation process.
✨Showcase Your Compliance Knowledge
This position requires a strong understanding of GDPR and employment legislation. Brush up on these topics and be ready to share examples of how you've ensured compliance in previous roles. Highlight any experience you have with audits or maintaining accurate records, as this will demonstrate your attention to detail.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle HR operations. Think of scenarios where you've managed employee lifecycle processes or dealt with sensitive HR issues. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Emphasise Your Teamwork Skills
The role is part of a collaborative People Team, so it's essential to show that you can work well with others. Prepare examples of how you've successfully collaborated with colleagues in the past, especially in HR settings. This will help convey your enthusiasm for being part of a supportive environment.
