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- Tasks: Support the District Secretary with admin tasks for social lodges and member services.
- Company: Join one of the UK's oldest Friendly Societies, enhancing lives through community support.
- Benefits: Earn £12.50 per hour, enjoy flexible hours, and access membership benefits at no cost.
- Why this job: Gain valuable experience in a supportive environment while making a positive impact on members' lives.
- Qualifications: Computer literacy and a willingness to learn; attention to detail and teamwork skills are essential.
- Other info: Part-time role with potential for remote work; training provided on Friendly Society rules.
We have an excellent opportunity for a part-time Administration Assistant to join one of the largest and oldest Friendly Societies in the UK, working alongside and supporting the District Secretary at their Bury St Edmunds & Colchester Branch.
About the company
Our Client’s aim is to improve the quality of life for their members through active social involvement, care support, and a range of financial benefits and services to members in Suffolk and North Essex.
About the hours and salary
The role is based at the offices, with an opportunity to work from home when appropriate. The salary is £12.50 per hour, with an average of 15 hours per week, typically 5 hours per day. Evening and weekend work should not be required, but additional pay would be discussed if necessary.
About the role
As a part-time Administration Assistant, you will support the District Secretary in providing effective administration for the four social lodges, serving approximately 1100 members in Suffolk and North Essex. Reporting to the District Secretary, your responsibilities will include:
- Using the in-house computer system for membership enquiries, renewals, and benefits payments
- Preparing and recording cheques, credit card, and BACS payments
- Managing incoming and outgoing mail
- Maintaining the booking system and invoices for hall lettings
- Processing payments from members and others
- Performing general office administration and other reasonable tasks
- In the absence of the District Secretary, taking responsibility for office and building security
The successful candidate will develop knowledge of Friendly Society Rules and Procedures, with training provided. Membership benefits are available at no cost.
About you
To succeed in this role, you should have or be willing to develop:
- Computer literacy and willingness to learn the in-house system
- Attention to detail and diligence in tasks
- Effective communication and teamwork skills
Administrative Assistant employer: ErecruitSmart
Contact Detail:
ErecruitSmart Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific duties of an Administrative Assistant in a friendly society. Understanding the unique aspects of this role, such as managing membership enquiries and processing payments, will help you demonstrate your enthusiasm and readiness during any discussions.
✨Tip Number 2
Network with current or former employees of similar organisations. They can provide insights into the company culture and expectations, which can be invaluable when you’re preparing for interviews or informal chats.
✨Tip Number 3
Showcase your computer literacy by familiarising yourself with common office software and tools. Being able to discuss your proficiency with these systems can set you apart, especially since the role involves using an in-house computer system.
✨Tip Number 4
Prepare to discuss your attention to detail and communication skills. Think of examples from your past experiences where these skills were crucial, as they are key attributes for the Administrative Assistant role.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administrative Assistant role. Emphasise your computer literacy, attention to detail, and any previous administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your enthusiasm for supporting the District Secretary and how your skills can contribute to the effective administration of the social lodges.
Highlight Relevant Skills: In your application, clearly outline your communication and teamwork skills. Provide examples of how you've successfully worked in a team or communicated effectively in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at ErecruitSmart
✨Research the Organisation
Before your interview, take some time to learn about the Friendly Society and its mission. Understanding their values and services will help you align your answers with what they are looking for in a candidate.
✨Showcase Your Computer Skills
Since the role requires using an in-house computer system, be prepared to discuss your computer literacy. Highlight any relevant experience with similar systems or your willingness to learn new software quickly.
✨Demonstrate Attention to Detail
As an Administrative Assistant, attention to detail is crucial. Be ready to provide examples from your past experiences where your diligence made a difference, whether in managing documents or handling payments.
✨Prepare Questions
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful questions about the role, team dynamics, or the organisation's future plans. This shows your genuine interest in the position.
