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- Tasks: Lead the planning and execution of an office relocation project in Cambridge.
- Company: Join a dynamic team focused on optimizing workspace efficiency and cost savings.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Make a real impact by improving workplace efficiency and enhancing employee experience.
- Qualifications: Experience in managing office relocations and strong project management skills required.
- Other info: This role involves direct collaboration with C-suite executives and key stakeholders.
The predicted salary is between 43200 - 72000 £ per year.
Our client is looking for a skilled Office Relocation Project Manager to lead the planning and execution of an office relocation project in Cambridge. This role requires someone with experience managing office moves and optimizing workspace for efficiency and cost savings. The individual will be responsible for coordinating all aspects of the project, including vendor selection, internal communication, and ensuring the transition is smooth for all employees.
Key Responsibilities:
- Office Space Planning:
- Develop and implement a strategy for the office relocation, ensuring the new space accommodates 450 people while reflecting current office usage (approximately 50 people in the office daily).
- Evaluate and coordinate potential moves to a smaller, more cost-effective space.
- Facilities and Workplace Optimization:
- Collaborate with consultants to assess workspace needs and recommend the best options.
- Review and address inefficiencies in current facilities management, such as delayed maintenance requests and excessive costs (e.g., £120k/year canteen cost).
- Work with HR and operations teams to collect and analyse workplace data to inform decision-making.
- Cost Management:
- Achieve cost savings where possible, including lease renegotiations (e.g., prior lease savings achieved were approximately 33%).
- Evaluate and adjust operational costs like catering, with the potential of removing on-site canteen services entirely.
- Project Management:
- Lead and manage the end-to-end process of relocating the office, including timelines, budgets, and vendor selection.
- Ensure sensitive communication and change management with staff, especially considering the departure of a popular current workplace coordinator.
- Collaborate with HR on offboarding the current facilities staff and ensure adequate interim support is in place.
- Stakeholder Collaboration:
- Report directly to Natalie (Operations), Kelley, and HR leadership, ensuring alignment with the executive and leadership team.
- Work with consultants, external vendors, and other key stakeholders to deliver the project.
Candidate Requirements:
- Proven experience managing office relocation projects, including workspace optimisation and cost-saving initiatives.
- Strong facilities and project management background, with the ability to lead complex transitions.
- Exceptional stakeholder management and communication skills, especially in sensitive situations.
- Ability to manage vendor relationships and external consultants effectively.
- Strong analytical skills to assess workplace data and use it for informed decision-making.
- Comfortable working on-site in Cambridge and engaging with C suite
Work Space / Office Relocation Project Manager employer: EquiTalent
Contact Detail:
EquiTalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Work Space / Office Relocation Project Manager
✨Tip Number 1
Make sure to highlight your previous experience in managing office relocations. Be prepared to discuss specific projects you've led, focusing on the strategies you implemented for workspace optimization and cost savings.
✨Tip Number 2
Familiarize yourself with the latest trends in office space planning and facilities management. Being knowledgeable about current best practices will help you stand out as a candidate who can bring innovative solutions to the table.
✨Tip Number 3
Prepare to demonstrate your stakeholder management skills. Think of examples where you've successfully navigated sensitive situations or managed complex relationships, especially with C-suite executives and external vendors.
✨Tip Number 4
Showcase your analytical abilities by discussing how you've used workplace data to inform decision-making in past roles. This will illustrate your capacity to make data-driven recommendations that align with the company's goals.
We think you need these skills to ace Work Space / Office Relocation Project Manager
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities and requirements. Tailor your application to highlight your relevant experience in office relocation and project management.
Highlight Relevant Experience: In your CV and cover letter, emphasize your proven experience managing office relocation projects. Provide specific examples of how you've optimized workspace and achieved cost savings in previous roles.
Showcase Communication Skills: Since the role requires exceptional stakeholder management and communication skills, include examples in your application that demonstrate your ability to handle sensitive situations and manage vendor relationships effectively.
Tailor Your Cover Letter: Craft a personalized cover letter that addresses the specific needs of the company. Mention your familiarity with facilities management and your analytical skills in assessing workplace data, as these are crucial for the role.
How to prepare for a job interview at EquiTalent
✨Showcase Your Project Management Experience
Be prepared to discuss specific office relocation projects you've managed in the past. Highlight your role in planning, execution, and any challenges you overcame, especially those related to cost savings and workspace optimization.
✨Demonstrate Stakeholder Management Skills
Since this role involves working closely with various stakeholders, be ready to share examples of how you've effectively communicated and collaborated with different teams, particularly in sensitive situations.
✨Prepare for Cost Management Discussions
Understand the financial aspects of office relocations. Be ready to discuss strategies you've implemented to achieve cost savings, such as lease renegotiations or optimizing operational costs.
✨Familiarize Yourself with Workspace Optimization
Research best practices in workspace optimization and be prepared to discuss how you would assess and improve current facilities management. Show that you can analyze workplace data to inform your decisions.
