Payroll Assistant
Aug 26
Written By William Williams
- Employment Type: Part-Time | Full-Time potential through combined roles
- Location: Fort Myers, FL
- Reports To: Director of Operations
Position Details
- Employment Type: Part-Time | Full-Time potential through combined roles
- Location: Fort Myers, FL
- Reports To: Director of Operations
Position Overview
Equipt is seeking a detail-oriented and trustworthy Payroll Assistant who is passionate about supporting and equipping churches, missionaries, and ministry leaders.
This role is about more than processing payroll. The Payroll Assistant comes alongside churches, missionaries, and ministry leaders to help them understand payroll processes, meet important deadlines, and establish healthy administrative practices that support their teams and ministries.
Because this position works with sensitive employee and compensation information, the ideal candidate will demonstrate a high level of accuracy, confidentiality, discretion, and dependability, while also having a heart for serving and equipping ministry leaders.
About Equipt
Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country and globally. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.
Key Responsibilities
Payroll Administration
- Process regularly scheduled payroll for Equipt and assigned ministry partners
- Review timesheets and payroll information for completeness and accuracy
- Process approved new hires, terminations, compensation changes, deductions, reimbursements, and other payroll updates
- Maintain payroll schedules, records, and supporting documentation
- Identify missing information or discrepancies and coordinate resolution before payroll deadlines
- Assist with year-end payroll processes and reporting as assigned
Benefits & Related Administration
- Assist with HRA funding and administration as assigned
- Assist with retirement contribution processing
- Support benefit billing, allocations, and related documentation
- Coordinate routine payroll and benefit vendor communication
Partner Support, Launches & Transitions
- Respond to routine payroll questions and help partners understand established payroll processes, responsibilities, and deadlines
- Provide practical guidance that equips partners to maintain healthy payroll practices
- Complete assigned payroll responsibilities for new partner launches and transitions
- Gather and process employee payroll information and assist with payroll-system setup
- Coordinate completion of Payroll milestones with the Launch Coordinator
Audit & ECFA Support
- Gather and organize governance, policy, insurance, and compliance documentation
- Assist with audit, financial review, and ECFA preparation
- Track and follow up on outstanding compliance-related requests
Qualifications
Required Qualifications
- Strong attention to detail, accuracy, and follow-through
- Ability to manage recurring deadlines and time-sensitive processes
- Comfort working with payroll, financial, and confidential employee information
- Strong organizational and communication skills
- High level of integrity, confidentiality, and discretion
- Heart for serving and equipping churches, missionaries, and ministry leaders
Preferred Experience
- Previous payroll, accounting, bookkeeping, or HR administration experience
- Experience with payroll processing systems
- Familiarity with employee benefits, retirement plans, or payroll-related administration
- Experience working within a nonprofit, church, or ministry environment
Key Competencies
- Accuracy and attention to detail
- Confidentiality and discretion
- Ownership and dependability
- Problem-solving and sound judgment
- Partner-focused service
- Ability to educate and equip others
- Collaboration and teamwork
Work Structure
- Part-time role (10–15 hours/week), Monday–Friday during standard business hours, with scheduling structured around payroll deadlines and processing requirements
- Hybrid work flexibility may be available based on weekly team needs and performance, but is not guaranteed
- Works closely with the Director of Operations, with regular collaboration across Operations, Finance, and Launch
- Compensation decisions, approvals, exceptions, and matters requiring financial judgment remain with the Director of Operations
- For candidates with the appropriate experience and availability, this position may have the opportunity to be combined with another Equipt support role to create a full-time position
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