At a Glance
- Tasks: Manage operations, payroll, HR processes, and client support in a dynamic office environment.
- Company: Equippd, a luxury tech design company focused on sustainable solutions for homes.
- Benefits: Competitive hourly rate, private healthcare, hybrid working, and 28 days holiday pro rata.
- Other info: Opportunity for permanent role after maternity cover; training provided.
- Why this job: Join a close-knit team and gain hands-on experience in a growing business.
- Qualifications: Strong organisational skills, attention to detail, and confidence with numbers.
The predicted salary is between 27300 - 32500 £ per year.
Operations & Office Manager 12-Month Fixed-Term Contract (Maternity Cover)
Office Location: East Molesey, KT8
Job Type: Part-time
Salary: £13-£15 per hour
Start Date: 22nd June 2026
About Equippd
Equippd designs and installs beautiful, functional, and sustainable technology for luxury homes. Every project is different - some directly for homeowners, others in partnership with leading interior designers and architects - but the goal is always the same: to help our clients create their perfect home. We're a small, close-knit team of engineers and designers who care about doing the work properly. Operating in a luxury service industry means our clients expect a high standard - and we hold ourselves to the same. Behind every well-delivered project is a business that runs smoothly, and that's where this role comes in.
The Role
We're looking for someone to cover maternity leave for our current Office Manager, with the opportunity for the role becoming permanent for the right person. This is not a traditional admin job. You'll be the operational backbone of the business - managing payroll preparation, supplier payments, HR processes, client support, and the many day-to-day tasks that keep a busy team running smoothly. You'll work directly with the two founders and across every part of the company. You'll be trained thoroughly before our Office Manager goes on leave, and you'll have clear systems and processes to work from. What we require is someone who is able to work proactively within those systems, make clear concise judgment on tasks and take independent action when something needs to be done.
What You’ll be doing
- Finance & Accounts
- Processing supplier invoices through Dext and reconciling against purchase orders in Xero
- Managing weekly supplier payment runs (card, BACS via Tide, and payment portals)
- Chasing overdue client invoices and flagging anything over three weeks to management
- Uploading bank statements and receipts for quarterly VAT returns
- Liaising with our external bookkeeping team on outstanding items
- Payroll
- Preparing monthly payroll data - overtime, travel time, and personal expenses - from Xero Projects
- Building and submitting the payroll summary in ClickUp for director approval
- Entering approved hours into BrightPay and coordinating with our payroll accountant
- Managing Modulr batch payments once payroll is finalised and approved
- Handling TOIL tracking and communicating balances to the payroll team
- HR & People
- Managing holiday requests end-to-end: ClickUp approval workflow, BrightPay entries, and Google Calendar
- Coordinating staff reviews - scheduling, subtask allocation, and ensuring managers and reviews are prepared
- Supporting onboarding for new starters and maintaining employee records
- Sending probation confirmation emails and arranging post-probation benefits (healthcare, boots, sick pay)
- Office & Operations
- Day-to-day office upkeep: stationery, supplies, weekly shop, and keeping the space tidy and functional
- Managing vehicle admin reminders, fuel cards, tracker top-ups, and parking accounts
- Maintaining subscriptions and liaising with software providers as needed
- Supporting Equippd+ client management: booking visits, drafting visit reports, and coordinating with the support engineer
- Helping plan team socials and company events
- Providing ad hoc support to the Directors as required
What We are Looking For
- Highly organised, computer literate with strong attention to detail - this role involves a lot of digital processes
- Confident handling numbers and financial information (invoices, reconciliations, payroll figures)
- Strong written and verbal communication - you'll be liaising with clients, suppliers, and the team daily
- Proficient with Google Workspace; comfortable learning new cloud-based tools quickly
- Proactive and self-managing - able to prioritise a varied workload independently
Beneficial
- Experience with Xero and/or Dext
- Familiarity with ClickUp, BrightPay, or Modulr
- Experience in a small business or operations-heavy environment
- Adobe InDesign skills (useful for occasional document formatting)
What You Get
- Company laptop and phone
- 28 days holiday pro rata (including bank holidays, your birthday off, and Equippd's Christmas bonus days)
- Private healthcare via Vitality (after probation) - includes dental and eye care
- Hybrid working - flexible WFH days once you're up to speed
- A role with real variety and direct exposure to how a growing business operates
- Genuine opportunity to become a permanent member of the team
Getting Started
Training runs from 22 June to 13 July 2026, working alongside the Office Manager before she goes on leave on 14th July. You'll start at 15 hours per week (Monday, Wednesday, Thursday), moving to full hours (25hrs) from 6 July.
Hybrid Office & Operations Manager (12-Month Contract) employer: Equippd Ltd
Equippd is an exceptional employer that fosters a supportive and collaborative work environment in East Molesey, where employees are valued as integral members of a close-knit team. With a focus on employee growth, the company offers comprehensive training, flexible hybrid working options, and generous benefits including private healthcare and ample holiday time, making it an ideal place for those seeking meaningful and rewarding employment in the luxury service industry.
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Office & Operations Manager (12-Month Contract)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a role. You never know who might have the inside scoop on opportunities at Equippd or similar companies.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. At Equippd, they value attention to detail and proactive problem-solving, so be ready to showcase how you embody these traits in your past experiences.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with clients and suppliers, being articulate and confident is key. Consider doing mock interviews with friends or using online resources to sharpen your pitch.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Equippd team.
We think you need these skills to ace Hybrid Office & Operations Manager (12-Month Contract)
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your knack for keeping things organised. We want to see how you manage tasks and prioritise effectively, especially in a busy environment like ours.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language to describe your experience and skills, as we appreciate direct communication that gets to the point.
Tailor Your Application:Make sure to customise your application to fit the role. Mention specific experiences that relate to finance, HR, or operations, as this will show us you understand what we're looking for.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Equippd Ltd
✨Know the Company Inside Out
Before your interview, take some time to research Equippd. Understand their mission, values, and the type of projects they handle. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an Office & Operations Manager, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail, especially when handling financial information.
✨Prepare for Practical Scenarios
Expect to be asked about specific scenarios related to payroll, HR processes, and office management. Think through how you would handle situations like overdue client invoices or managing holiday requests. Being able to demonstrate your problem-solving skills will impress the interviewers.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the tools they use (like Xero or ClickUp), or how success is measured in this role. This shows that you're proactive and eager to understand how you can contribute to the team.
