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- Tasks: Plan and deliver world-class meetings and events at Wimbledon.
- Company: Join Levy, the official catering partner of the All England Lawn Tennis Club.
- Benefits: Competitive pay, diverse workplace, and commitment to sustainability.
- Why this job: Be part of iconic events and create unforgettable guest experiences.
- Qualifications: Passion for service, strong communication skills, and attention to detail.
- Other info: Dynamic role with opportunities for growth in a prestigious environment.
The predicted salary is between 36000 - 60000 £ per year.
The Meeting and Events Coordinator is a high-profile, hands-on role at the centre of one of the world’s most prestigious sporting venues. You’ll play a key part in planning, coordinating, and delivering world-class meetings and events at the All England Lawn Tennis Club – from intimate private gatherings to large-scale corporate hospitality experiences during The Championships. Beyond the day-to-day, the Meeting and Events Coordinator will be a driving force behind seamless guest experiences – working closely with clients, operations, culinary, and hospitality teams to bring each event to life with precision and flair. Your organisation, communication, and calmness under pressure will help ensure every detail reflects the excellence and tradition that define Wimbledon. Outside of event delivery, the Meeting and Events Coordinator contributes to the continuous improvement of our service by supporting planning systems, refining processes, and sharing best practice with the wider teams to help shape the future of premium event experiences at this iconic venue.
Responsibilities
- Coordinate and administer all internal and external meetings and events at the All England Lawn Tennis Club, ensuring every function is delivered efficiently, on time, and to the highest standard.
- Manage event logistics and documentation using Delphi, including diary management, event packs, quotations, invoicing, and reconciliation.
- Act as a key liaison between clients, suppliers, and internal teams to ensure seamless communication and exceptional service throughout the planning process.
- Provide administrative and creative support for operational delivery – including signage, menus, table plans, and bespoke event details.
- Lead weekly Function Meetings, capturing minutes, updates, and feedback to maintain accurate event records and continuous improvement.
- Collaborate with the culinary team on seasonal menu updates, tastings, and event-specific requirements that enhance the guest experience.
- Partner with finance on event budgets, ensuring accurate forecasting, billing, and post-event reconciliation.
- Support The Championships through administrative coordination – including calendar management, catering logistics, menu proofing, and collaboration with the AELTC Food & Drink team.
Qualifications
- A genuine passion for delivering exceptional service, with a strong commitment to creating memorable guest experiences.
- Excellent communication skills, confident engaging with a wide range of stakeholders and colleagues both in person and over the phone.
- Strong IT proficiency, particularly within Microsoft Office applications such as Excel, Word, and PowerPoint.
- Meticulous attention to detail, ensuring accuracy and quality across all event administration and delivery.
- Highly organised, with the ability to plan, prioritise, and manage multiple tasks in a fast-paced environment.
- Self-motivated and proactive, with strong time management, initiative, and a results-driven approach.
- Calm, flexible, and professional under pressure, maintaining composure and dignity in all situations.
- A confident ambassador for both Levy and the All England Lawn Tennis Club, consistently upholding company values and standards.
Meetings & Events Coordinator - London in City of Westminster employer: Equipment Sales & Service Limited.
Contact Detail:
Equipment Sales & Service Limited. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings & Events Coordinator - London in City of Westminster
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the meetings and events sector. You never know who might have a lead on your dream job at a prestigious venue like Wimbledon.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've successfully managed events or projects. This will demonstrate your ability to handle the high-pressure environment of event coordination.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t just wait for the application process. Reach out directly to the hiring manager or team to express your interest and ask insightful questions about the role.
✨Tip Number 4
Keep it real! When you land an interview, be yourself and let your passion for delivering exceptional service shine through. Remember, they want someone who fits into their culture as much as they want the right skills.
We think you need these skills to ace Meetings & Events Coordinator - London in City of Westminster
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for delivering exceptional service shine through. We want to see that you genuinely care about creating memorable guest experiences, so share any relevant stories or examples that highlight your passion.
Tailor Your CV: Make sure your CV is tailored to the Meetings & Events Coordinator role. Highlight your organisational skills and experience in managing events, as well as your ability to communicate effectively with various stakeholders. We love seeing how your background aligns with our needs!
Be Detail-Oriented: Attention to detail is key in this role, so ensure your application is free from typos and errors. We appreciate candidates who take the time to present their information clearly and accurately, reflecting the high standards we uphold at Wimbledon.
Apply Through Our Website: We encourage you to apply directly through our website. This not only streamlines the process but also shows us that you're proactive and keen to join our team. Plus, it’s the best way to ensure your application gets into the right hands!
How to prepare for a job interview at Equipment Sales & Service Limited.
✨Know Your Venue
Familiarise yourself with the All England Lawn Tennis Club and its history. Understanding the significance of Wimbledon and the types of events held there will show your genuine interest and help you connect with the interviewers.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational abilities. Discuss specific instances where you successfully managed multiple tasks or events simultaneously, demonstrating your calmness under pressure and attention to detail.
✨Communicate Effectively
Practice clear and confident communication. Be ready to discuss how you would liaise with clients, suppliers, and internal teams. Use role-play scenarios to demonstrate your ability to handle various stakeholder interactions.
✨Emphasise Team Collaboration
Highlight your experience working in teams, especially in a hospitality or events context. Share examples of how you’ve collaborated with culinary teams or other departments to enhance guest experiences, aligning with Levy's commitment to exceptional service.