Human Resources Administrator in Inverness

Join our global HR team and help shape an exceptional employee experience from day one. At Equiom, our people are at the heart of everything we do. We’re looking for a proactive, detail driven HR Administrator to deliver high quality HR administration across the full employee lifecycle. As an HR Administrator, you will play a central role in ensuring our HR processes, data and systems operate smoothly and consistently. You’ll also have opportunities to observe and learn from HRBPs to support your longer term career ambitions, while remaining firmly focused on operational delivery in the present.

What you’ll do

• Strengthen our collaborative and service driven culture
• Act as a friendly, professional point of contact for HR administration queries
• Build strong working relationships across HR and wider business teams
• Promote the use of employee self service and help ensure a consistent global HR experience
• Share knowledge, support colleagues and contribute to team initiatives
• Shadow HRBPs on selected activities to broaden business understanding for future development
• Model a positive, solutions-focused approach in all interactions
• Deliver excellence in HR execution
• Maintain accurate employee records and uphold data integrity
• Manage offboarding and leaver processing professionally and on time
• Prepare payroll changes and collaborate with payroll partners to ensure accuracy
• Support HR reporting, audits, compliance and governance activity
• Assist with HR system enhancements and wider process improvement projects
• Proactively identify and escalate risks, data issues or workflow gaps
• Onboarding and other contractual changes
• Take ownership of tasks end-to-end, consistently delivering high standards

What you’ll bring

• Essential
• Strong customer service mindset
• Excellent organisation skills and exceptional attention to detail
• Clear, confident and professional communication
• Ability to handle information with confidentiality and discretion
• Proficiency in Microsoft Office and confidence learning new systems
• A proactive, solutions-focused attitude
• Desirable
• Experience in HR administration or shared service environments
• Familiarity with HR systems and digital workflows
• An interest in developing towards an HR Business Partner role in the future

Equiom Group – Let’s Achieve More, Together. For over 45 years, we’ve been helping high-net-worth individuals and international businesses bring their ambitions to life. Equiom is a global professional services provider, supporting private clients, corporate clients, and funds as they navigate the ever-changing business landscape. We’re passionate about what we do and genuinely care about our clients. That’s why we go beyond the expected – offering exceptional, tailored end-to-end services to protect wealth and support business success. Our approach is personal, proactive, and built on strong, lasting relationships. As a growing business, we’re always evolving – embracing change, investing in our future, and staying ahead of the curve. It’s an exciting time to join us, and we’re looking for brilliant, motivated people who want to grow with us.

Thinking of applying?

If this sounds like a role you might enjoy, we’d love to hear from you. Maybe you don’t meet every requirement but feel you’ve got a lot to offer? That’s okay – reach out for a confidential chat, and we’ll talk it through together.

Everyone’s welcome at Equiom

We’re proud to be a global business that champions diversity and inclusion. We welcome applicants from all backgrounds and experiences. Whether your qualifications are local or international, what matters most to us is your potential. Every application is considered on its own merit, in line with local employment and equality laws.