Executive Assistant to EMEA President

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet. A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future. A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact.

We are seeking a talented and enthusiastic professional for the role of Executive Assistant to partner with the EMEA President. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant, EMEA President will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and has proven experience managing competing priorities on a daily basis. The role will work closely with the EMEA President and Chief of Staff.

Responsibilities

• Calendar management: Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings across multiple time zones. Act as a strategic gatekeeper for the EMEA President’s time — prioritising requests, ensuring alignment with priorities, and diplomatically declining or redirecting lower-value commitments.
• Team engagement: Maintain a dynamic stakeholder map and engagement cadence across senior internal leaders, direct reports, skip levels, and broader team. Ensure an equitable approach, working in partnership with Chief of Staff.
• Senior stakeholder engagement: Confidently liaise with senior executives, customers, partners and relevant public sector stakeholders.
• Travel planning and management: Arrange business travel, prepare itineraries and country engagement, and process expenses efficiently in Concur.
• Inbox management: Continuously review, categorise and at times action inbox items on behalf of EMEA President. Propose an inbox management approach including automatic rules and filtering.
• Communication channels: Monitoring key communication channels (Outlook, Viva Engage, Teams, LinkedIn) and surfacing critical information in a timely and structured way.
• Event & meeting logistics: Organise all-staff meetings, quarterly offsites, and high-profile external engagements. Manage meeting room bookings, IT setup, catering, and security access.
• Special projects & initiatives: Provide support for strategic projects, employee engagement initiatives, and internal networks.
• Personal commitments: Supporting selected personal scheduling and logistics for the President to maximise focus and availability.
• Procurement support: Raise purchase orders and manage approvals using Coupa. Facilitate approval of invoices for payment.
• Systems administration: Managing delegated approvals across systems and workflows, ensuring appropriate documentation and escalation where required.
• Briefing materials and meeting management: Collaborate with the Chief of Staff to develop meeting materials and prepare briefing packs ahead of key meetings.
• Executive Assistant community: Build and leverage collaborative relationships with other Executive Assistants across the company.
• Judgment, confidentiality and discretion: Demonstrate exceptional judgement and handle sensitive information with the utmost professionalism and discretion.

Qualifications

• Proven experience as an Executive Assistant at C-suite or senior leadership level in a fast-moving environment.
• Experience working in a global company and international environment, managing complex schedules across multiple time zones and cultures.
• Advanced proficiency in Microsoft applications including Outlook, Teams, SharePoint, Word, Excel and PowerPoint. Experience with Concur, Coupa and Zoom preferred.
• High attention to detail and ability to anticipate needs before they arise.
• Strong organizational skills with the ability to juggle multiple priorities at pace.
• Demonstrate strong analytical, problem-solving, and communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Dedication to the highest degree of discretion and respect for confidentiality.
• Ability to build and maintain positive cross-functional working relationships.
• Ability to work in a high-energy and fast-paced environment.
• An interest in community projects or internal employee connection networks.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.