At a Glance
- Tasks: Support clients with company secretarial duties and ensure compliance with regulations.
- Company: Join Equiniti, a leading fintech supporting millions globally.
- Benefits: Pension matching, health support, flexible benefits, and generous holiday allowance.
- Other info: Great learning opportunities and a collaborative team culture.
- Why this job: Kickstart your career in a dynamic environment with real impact on corporate governance.
- Qualifications: Strong organisational skills and attention to detail; experience in governance is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries. EQ is a fintech that connects the future of capital, communications, and governance, building trust and confidence in every market we serve. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services.
BusinessPrism Cosec is one of the UK's leading providers of company secretarial and corporate governance services. We support quoted and unquoted companies, including Main Market and AIM clients, helping them meet UK governance, Companies Act and Listing Rule requirements. We are part of Market Engagement, a division of Equiniti (EQ) - a global provider of technology-led services supporting over 37 million people worldwide. Around 70% of the FTSE 100 use EQ's platforms and services.
At EQ, our values guide how we work: Trusted, Commercial, Collaborative and Always Improving.
Role Summary
We are looking for a Company Secretarial Assistant to join Prism Cosec on a 12-month fixed-term basis to cover maternity leave. This role offers an excellent opportunity to gain experience within a leading company secretarial services team. Working as part of a client delivery team, you will provide day-to-day company secretarial and administrative support, helping clients meet their statutory and regulatory obligations. This is an excellent opportunity for someone early in their company secretarial career who is looking to build experience within a professional services environment.
Core Company Secretarial Responsibilities
- Maintaining statutory records using Diligent Entities/Kube and other company secretarial systems
- Managing compliance diaries and monitoring statutory deadlines
- Preparing and filing statutory forms at Companies House, including Confirmation Statements
- Drafting routine board and shareholder minutes
- Preparing dormant company accounts
- Incorporating new companies and managing post‑incorporation filings
- Maintaining and updating minute books and ensuring proper document retention
- Assisting with corporate governance reporting
- Supporting wider client teams and contributing to peer reviews
- Board support; skeleton minutes, agendas and collation of papers
- Registered office cover and management
Expertise
- Experience using Diligent Entities or similar company secretarial software (desirable)
- Strong Microsoft Office skills, particularly Excel and PowerPoint
- Previous experience in a company secretarial or governance role (preferred but not essential)
- An understanding of the UK Companies Act 2006
- Excellent attention to detail and accuracy
- Strong organisation and prioritisation skills
- Clear written and verbal communication skills
- A professional and discreet approach to confidential information
- Confidence working with clients and colleagues at all levels
- Studying towards (or holding) CGI/ICSA qualification is desirable but not essential.
What We Offer (UK ONLY)
- Save For Your Future - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%
- Health and Wellbeing - Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary with the ability to purchase enhanced cover.
- Employee discounts - Discounts and cashback at your favourite high street stores through our EQ Wins Platform.
- Flexible Benefits - The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.
- Time Off - Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing.
- Winning together - Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed.
- Learning & Development - Investment in LinkedIn Learning for all colleagues.
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks.
Company Secretarial Assistant in Worthing employer: Equiniti
Equiniti is an exceptional employer, offering a dynamic work environment where collaboration and continuous improvement are at the forefront. As a Company Secretarial Assistant, you will benefit from comprehensive training and development opportunities, alongside a competitive pension plan and generous holiday allowance. With a commitment to employee wellbeing and a culture that values trust and integrity, Equiniti provides a meaningful career path in the heart of the fintech industry.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant in Worthing
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for informational interviews. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews! Research Equiniti and understand their values—Trusted, Commercial, Collaborative, and Always Improving. Tailor your answers to reflect how you embody these traits. We want to see your passion for the role!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experiences clearly and concisely, especially those that relate to company secretarial tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Company Secretarial Assistant in Worthing
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Company Secretarial Assistant role. Highlight any relevant experience or skills that align with the job description, especially your attention to detail and organisational skills.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office, particularly Excel and PowerPoint. If you have experience with company secretarial software like Diligent Entities, make it stand out – we love seeing that!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. This shows us that you can communicate effectively, which is key in this role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team at Equiniti!
How to prepare for a job interview at Equiniti
✨Know Your Stuff
Make sure you brush up on the UK Companies Act 2006 and any relevant company secretarial practices. Familiarise yourself with Diligent Entities or similar software, as this will show you're ready to hit the ground running.
✨Showcase Your Skills
Prepare examples of how you've demonstrated strong attention to detail and organisation in previous roles. Think about times when you managed compliance deadlines or prepared important documents, as these experiences will resonate well with the interviewers.
✨Communicate Clearly
Practice your verbal and written communication skills. You might be asked to explain complex concepts simply, so being able to articulate your thoughts clearly will set you apart. Consider doing mock interviews with a friend to refine your delivery.
✨Embrace Collaboration
Since the role involves working within a client delivery team, be ready to discuss how you work collaboratively. Share examples of how you've contributed to team success in the past, highlighting your ability to support colleagues and clients alike.
