At a Glance
- Tasks: Support clients with company secretarial duties and ensure compliance with regulations.
- Company: Join a leading fintech firm that values trust, collaboration, and continuous improvement.
- Benefits: Enjoy competitive pension matching, health support, flexible benefits, and generous holiday allowance.
- Other info: Gain valuable experience and professional development opportunities in a supportive team.
- Why this job: Kickstart your career in a dynamic environment with real impact on corporate governance.
- Qualifications: A degree or equivalent; experience in company secretarial roles is a plus but not essential.
The predicted salary is between 30000 - 40000 € per year.
Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries. EQ is a fintech that connects the future of capital, communications, and governance, building trust and confidence in every market we serve.
Business: Prism Cosec is one of the UK’s leading providers of company secretarial and corporate governance services. We support quoted and unquoted companies, including Main Market and AIM clients, helping them meet UK governance, Companies Act and Listing Rule requirements.
Role Summary: We are looking for a Company Secretarial Assistant to join Prism Cosec on a 12-month fixed-term basis to cover maternity leave. This role offers an excellent opportunity to gain experience within a leading company secretarial services team. Working as part of a client delivery team, you will provide day-to-day company secretarial and administrative support, helping clients meet their statutory and regulatory obligations. This is an excellent opportunity for someone early in their company secretarial career who is looking to build experience within a professional services environment.
Core Company Secretarial Responsibilities:
- Maintaining statutory records using Diligent Entities/Kube and other company secretarial systems
- Managing compliance diaries and monitoring statutory deadlines
- Preparing and filing statutory forms at Companies House, including Confirmation Statements
- Drafting routine board and shareholder minutes
- Preparing dormant company accounts
- Incorporating new companies and managing post‑incorporation filings
- Maintaining and updating minute books and ensuring proper document retention
- Assisting with corporate governance reporting
- Supporting wider client teams and contributing to peer reviews
- Board support; skeleton minutes, agendas and collation of papers
- Registered office cover and management
Expertise:
- Experience using Diligent Entities or similar company secretarial software (desirable)
- Strong Microsoft Office skills, particularly Excel and PowerPoint
Competencies:
- A degree or equivalent qualification
- Previous experience in a company secretarial or governance role (preferred but not essential)
- An understanding of the UK Companies Act 2006
- Excellent attention to detail and accuracy
- Strong organisation and prioritisation skills
- Clear written and verbal communication skills
- A professional and discreet approach to confidential information
- Confidence working with clients and colleagues at all levels
- Studying towards (or holding) CGI/ICSA qualification is desirable but not essential.
What We Offer (UK ONLY):
- Save For Your Future - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%
- Health and Wellbeing – Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary with the ability to purchase enhanced cover.
- Employee discounts – Discounts and cashback at your favourite high street stores through our EQ Wins Platform.
- Flexible Benefits – The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.
- Time Off – Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing.
- Winning together – Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed.
- Learning & Development – Investment in LinkedIn Learning for all colleagues.
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks.
Company Secretarial Assistant employer: Equiniti
Equiniti is an exceptional employer, offering a dynamic work environment where collaboration and continuous improvement are at the forefront. As a Company Secretarial Assistant, you will benefit from comprehensive training and development opportunities, alongside a competitive pension plan and generous holiday allowance, all while contributing to a team that supports major UK companies in meeting their governance obligations. With a strong commitment to employee wellbeing and a culture that values trust and integrity, Equiniti provides a meaningful and rewarding career path for those looking to grow in the professional services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings at EQ or similar companies.
✨Tip Number 2
Prepare for interviews by researching EQ’s values and recent projects. Show us that you’re not just interested in the role, but also in how you can contribute to our mission of building trust and confidence.
✨Tip Number 3
Practice your communication skills! Whether it’s drafting emails or speaking in front of a group, being clear and professional will set you apart. Remember, we value collaboration and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining the EQ team.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant experience in company secretarial or governance roles, even if it's just a little bit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about joining EQ and how your values align with ours. Don't forget to mention any experience with Diligent Entities or similar software.
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about quality and accuracy!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Equiniti
✨Know Your Stuff
Make sure you brush up on the UK Companies Act 2006 and any relevant company secretarial practices. Familiarise yourself with Diligent Entities or similar software, as this will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Skills
Prepare examples of how you've demonstrated strong attention to detail and organisation in previous roles or studies. Think about specific situations where you managed deadlines or handled confidential information professionally.
✨Ask Smart Questions
Come prepared with insightful questions about the role and the company. This shows your genuine interest in the position and helps you understand how you can contribute to their goals, especially around governance and compliance.
✨Be Professional Yet Approachable
During the interview, maintain a professional demeanor but also let your personality shine through. Being collaborative and showing that you can work well with clients and colleagues at all levels is key for this role.
