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For Companies At a Glance
- Tasks: Support the Meeting Management team in delivering high-profile corporate meetings.
- Company: Join EQ, a leading global provider with a collaborative culture.
- Benefits: Enjoy flexible benefits, health support, and generous holiday allowance.
- Why this job: Be part of impactful meetings that shape corporate decisions.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Great opportunities for learning and career growth.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Equiniti – Worthing, United Kingdom
Administrative Support role at Equiniti. The team provides administrative support to Senior Specialists delivering a first class, right first time service to clients. The role includes data extraction, updating spreadsheets, inputting data, and preparing voting reports. All work is visible to clients, their shareholders and, in some cases, the industry. A pro-active approach to risk management and process adherence is essential to maintain performance and reputation.
Core Duties/Responsibilities
- Act independently, with support where necessary, ensuring senior members are kept up to date.
- Process adherence to pro-actively manage risk.
- Manage all tasks to agreed timelines, ensuring all activities are diarised in accordance with the agreed timetables and that spreadsheets are kept up to date.
- Demonstrate knowledge and skills when communicating with senior specialists.
- Provide the required information to support the Senior Specialists.
- Attention to detail to compare output with previous reports, highlighting concerns or discrepancies.
- Carry out a range of administration tasks.
- Working outside core hours may be required to meet client deadlines during peak periods.
Skills, Capabilities and Attributes
- Clear and concise communication with stakeholders.
- Attention to detail and a commitment to getting it right first time.
- Meets and strives to exceed stakeholder requirements.
- Suggest improvements in process.
- Ability to work independently and as part of a team to deliver requirements.
- Flexibility to deliver to client timelines, sometimes with little notice.
What We Offer (UK ONLY)
- Save For Your Future – Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%.
- All Employee Long Term Incentive Plan (LTIP) – Opportunity to benefit if the current owners sell the company for a profit.
- Health and Wellbeing – Employee Assistance Programme; counselling, legal and wellbeing support; life assurance cover at 4x salary with the option to enhance.
- Employee discounts – Discounts and cashback at high street stores via the EQ Wins Platform.
- Flexible Benefits – Purchase benefits through the flex plan (gadgets, travel insurance, will writing, holiday trading, etc.).
- Time Off – Typically 28 days holiday plus bank holidays; 2 volunteer days.
- Winning together – ICON award vouchers for going above and beyond.
- Learning and Development – Investment in LinkedIn Learning for all colleagues.
Note: We are committed to equality of opportunity for all staff. Applications are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and civil partnerships.
Please note: any offer of employment is subject to satisfactory pre-employment screening checks, including 5 year activity and GAP verification, DBS or Access NI, Credit, Sanctions and CIFAS checks.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative
Industries
- Administrative and Support Services
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Administrative Support employer: Equiniti
Contact Detail:
Equiniti Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at EQ or similar companies. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching EQ’s values and recent projects. Show us that you’re not just another candidate; demonstrate how you align with our commitment to being TRUSTED, COMMERCIAL, COLLABORATIVE, and always looking to IMPROVE.
✨Tip Number 3
Practice your communication skills! Since the role involves clear and concise communication, consider doing mock interviews with friends or using online platforms to refine your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining the EQ team.
We think you need these skills to ace Administrative Support
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Support role. Highlight your organisational skills and attention to detail, as these are key for managing high-profile meetings and supporting the SMMS.
Showcase Your Communication Skills: In your application, emphasise your clear and concise communication abilities. This is crucial for liaising with stakeholders and ensuring everyone is on the same page during the meeting management process.
Demonstrate Problem-Solving Abilities: We love candidates who can think on their feet! Share examples of how you've tackled challenges in previous roles, especially those that required a proactive approach to risk management and process improvement.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at EQ.
How to prepare for a job interview at Equiniti
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Support role. Familiarise yourself with the key tasks like data extraction, managing timelines, and supporting the Senior Meeting Management Specialists. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational and time management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, especially during peak periods.
✨Communicate Clearly and Confidently
Effective communication is crucial in this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen carefully to questions and respond thoughtfully. This will reflect your ability to communicate with stakeholders and support the SMMS effectively.
✨Demonstrate Attention to Detail
Attention to detail is a must for this position. Prepare to discuss specific instances where your attention to detail made a difference, such as identifying discrepancies in reports or ensuring accuracy in data management. This will highlight your commitment to delivering high-quality work.