At a Glance
- Tasks: Support the Senior Leadership Team with admin tasks and ensure smooth office operations.
- Company: Join EQUANS, a dynamic company with a focus on teamwork and innovation.
- Benefits: Enjoy competitive salary, 24 days leave, gym discounts, and more!
- Other info: Access to employee networks and professional development opportunities.
- Why this job: Be part of a supportive team and make a real difference in a fast-paced environment.
- Qualifications: Experience in admin roles, excellent organisation, and communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
EQUANS is looking for a Personal Assistant to join our team based in either Stoke-on-Trent or Central London. This is a permanent, full‑time position working 40 hours per week from 09:00 to 17:30, Monday to Friday with a 30‑minute unpaid break. The role is hybrid, offering a competitive salary and benefits package.
The Personal Assistant will provide overall administrative support to the Senior Leadership Team, ensuring the smooth operation of a large national account.
What will you deliver?
- Maintain efficient office administration processes to ensure a smooth and efficient service is delivered to the Managing Director and team members.
- Organise and produce complex (confidential) papers and reports for the Director and team.
- Undertake multi‑diary management and plan schedules in diaries to optimise the working day of allocated team members.
- Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the executive team, as necessary.
- Prepare documents and presentations as required.
- Arrange and attend meetings/conferences as required, record actions, and ensure appropriate facilities are organised.
- Prepare agendas and reports for meetings and support the Director by chasing activity, reports and outcomes from meetings.
- Co‑coordinate and, where needed, book travel and accommodation for the team.
What can we offer you?
- 24 days annual leave (plus public holidays)
- Life cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- Two corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
- Attractive employee referral rewards scheme
- Access to growing employee networks including Women in EQUANS, RISE (BAME), LGBTQI+, Working Parents, and our Disability Network.
- 24/7 employee assistance programme and access to a mental wellbeing app.
Who are we looking for?
- Driven individual who can work proactively to resolve issues and support a wide range of needs.
- Prior experience in a similar role essential.
- Highly organised and able to manage multiple activities at any one time.
- Rounded educational background with direct experience in financial and operational administration.
- Experience in both finance and workflow administration desirable.
- Excellent IT skills with Microsoft applications, SAP and other in‑house IT management systems.
- Excellent communication and customer service skills.
- Demonstrate good time‑management skills, working to deadlines and adhering to set procedures.
- Highly motivated, organised, versatile and adaptable.
- Must have a full, valid UK driving licence.
For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
Personal Assistant in Stoke-on-Trent employer: Equans
EQUANS is an exceptional employer that prioritises employee well-being and professional growth, offering a competitive salary and a comprehensive benefits package including generous annual leave, gym discounts, and access to various employee networks. With a hybrid work model based in vibrant locations like Stoke-on-Trent or Central London, employees enjoy a supportive work culture that fosters collaboration and inclusivity, alongside numerous learning opportunities to enhance their skills and career progression.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Stoke-on-Trent
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Equans!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Equans.
We think you need these skills to ace Personal Assistant in Stoke-on-Trent
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Equans. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Equans and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Equans. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Equans's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Equans
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Equans.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Equans will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Equans and how you would contribute to adapting HR strategies.
