Facilities Administrator - 6 month FTC in Stoke-on-Trent

Equans is looking for a Facilities Administrator to join our team based in Stoke-on-Trent on a 6 month fixed-term contract. This is a full time role working 40 hours per week from 08:00 to 16:30, Monday to Friday with a 30 minute unpaid break. On offer is a competitive salary and benefits package.

The Facilities Administrator will be a member of the commercial team supporting the operational team within the HMCTS contract where EQUANS complete minor/billable works. They will provide support with quoting for these works using a schedule of rates with a focus on profit improvement along with focus on compliance. In addition, they will be required to support with obtaining quotes from sub-contractors, and liaising with operational teams to close out jobs on the CAFM system when complete. You will be required to interact with managers of all levels both internally and within our Client organisations. Good communication skills are essential in fulfilling this role.

What will you deliver?

• Identify, monitor and report on risks
• Support the management of Work in Progress (WIP) and its impacts on billing
• Support governance within the contracts to ensure that the requirements of the contract and EQUANS’s own internal governance processes are being complied with
• Aid the quality of service by ensuring awareness of contractual responsibilities among all other EQUANS colleagues (including contract deliverables, scope of services etc.)
• Enforce commercial compliance (by audit and support against EQUANS’s Minimum Commercial Standards)
• Support the Commercial team in the satisfaction of contract and company objectives
• Ensure all applicable jobs have quotes attached to them and are approved by the client before we carry out any works on site
• Work within the operating environment to ensure EQUANS’s Code of Conduct is thoroughly understood, adhered to and promoted across the business to ensure safe, compliant and consistent working practices.

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

• Suitable commercial/administrator experience within a similar industry sector
• Excellent communicator
• A foundation level understanding of risk analysis/management
• PC Literate with knowledge of MS applications e.g. Word, Excel.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us and EQUANS has a Policy on the Recruitment of Ex-Offenders, a copy can be provided on request. The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.