At a Glance
- Tasks: Manage project documentation and ensure compliance across construction projects.
- Company: Join Equans, a global leader in energy services with a diverse workforce.
- Benefits: Enjoy competitive salary, 24 days leave, gym discounts, and professional development opportunities.
- Other info: Access to employee networks and a supportive, inclusive workplace culture.
- Why this job: Be part of a team that drives the energy transition and digital innovation.
- Qualifications: Strong organisational skills and proficiency in MS Office; experience in document control is a plus.
The predicted salary is between 40500 - 49500 £ per year.
Equans is looking for a Document Controller to join our team in Leeds on a permanent basis. On offer is a competitive salary and benefits package.
General Overview: The Document Controller works closely with Project and Technical teams and takes the lead on managing project documentation across multiple construction and refurbishment projects. The role ensures documentation is accurate, compliant, accessible, and aligned with project, client, and regulatory requirements. This includes administering the Electronic Document Management System (EDMS), supporting Fieldview setup, and maintaining high standards of information governance. The position offers a clear development pathway within document control.
What will you deliver?
- Assist with the management of the document control processes and maintain accurate records across all projects
- Configure and administer EDMS platforms (e.g., Viewpoint for Projects / 4Projects)
- Support Fieldview setup in line with inspection and testing requirements
- Implement naming conventions, workflows, and protocols at project start-up
- Coordinate document reviews, approvals, and version control with internal and external stakeholders
- Assist with the production of document control reports and maintain full audit trails
- Apply ISO 9001 and ISO 19650 processes including CDE workflows and approval structures
- Work closely with design teams and site teams to align documentation with programme needs
What can we offer you?
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1.5 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
Essential:
- Strong organisational skills and ability to manage high volumes of documents.
- Proficient in MS Office and comfortable learning digital systems.
- Good communication and stakeholder engagement skills.
- Ability to prioritise in a fast-paced environment.
Desirable:
- Experience in construction or engineering document control.
- Knowledge of Viewpoint (4Projects), Fieldview, or similar EDMS/CDE platforms.
- Understanding of ISO 19650 and project handover requirements.
- Experience with BIM-related documentation.
- Familiarity with commercial and contractual documentation.
Who are we?
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. Equans is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do; should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team, not direct to Equans Managers.
Document Controller in Maidstone employer: Equans
EQUANS is an excellent employer, offering a supportive work culture in the heart of Westminster where you can thrive as a Fabric & Carpentry Maintenance Technician. With generous benefits such as 24 days of annual leave, life cover, and opportunities for career development, we prioritise employee growth and satisfaction, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Maidstone
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Equans, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Equans.
We think you need these skills to ace Document Controller in Maidstone
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Equans
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
