Overview
In this role you will provide professional admin support to the operations/FM team at the University of West London. You will manage invoicing processes, advise sub-contractors, and monitor payments to ensure timely cash flow. You’ll assist with correspondence, reports, and asset management, while maintaining confidentiality. You work closely with cross-functional teams and contribute to efficient facilities operations within a large energy-services organization.
Pay / Benefits
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1.5x annual salary
- employee discount shopping schemes
- gym membership discounts
- cycle to work scheme
- CSR days
Responsibilities
- Provide effective admin support to the operational/FM team
- Advise subcontractors on invoicing requirements and verify invoices/notes
- Prepare, process and submit invoices to the client and monitor payments
- Assist with correspondence, reports, tenders, and presentations while maintaining confidentiality
- Support asset management, invoicing and purchasing
- Support 40-hour work week and team collaboration across shifts as needed
Key requirements
- Previous administration experience
- Good IT skills (emails, management systems, databases, Maximo/CAFM)
- Financially and commercially astute with experience handling purchase orders
- Excellent administration and organisational skills
- High level of customer service and good telephone manner
- Strong time management and ability to work independently and in a team
- customer service orientation
- clear communication
- strong organisational skills
- Maximo/CAFM
- management systems
- databases
Contract Administrator - FM in London employer: Equans
Equans is an excellent employer that fosters a collaborative and innovative work culture, making it an ideal place for a Strategic IT Solution Architect to thrive. With a strong focus on employee growth and development, you will have access to continuous learning opportunities and the chance to work on impactful projects that drive enterprise transformation. Located in the UK, Equans offers a supportive environment where your contributions are valued, and you can make a meaningful difference in delivering secure and scalable technology solutions.
