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- Tasks: Join our Admin Team to ensure smooth operations and efficient processing of works.
- Company: EQUANS, a global leader in energy services with a commitment to sustainability.
- Benefits: Competitive pay, potential for permanent role, and a dynamic work environment.
- Why this job: Make a real impact while developing your skills in a fast-paced, supportive setting.
- Qualifications: Detail-oriented with strong organisational skills; experience with CAFM systems is a plus.
- Other info: Opportunity for career growth in a company dedicated to net zero and digital transformation.
The predicted salary is between 13 - 17 £ per hour.
Location: Chelsea
Salary: £15.80 per hr.
Contract - 4 Months (This role has the potential to be Temp to Perm for the right candidate.)
Working Pattern: Full-time, Monday to Friday
EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations.
Are you ready to play a key role in keeping operations running smoothly? As a Contract Administrator, you'll join our dynamic Admin Team and work closely with Contract Managers and Supervisors to ensure everything from planned maintenance to reactive works is processed efficiently. This is your chance to make an impact in a business committed to sustainability and safety, while developing your skills in a fast-paced environment. If you're detail-oriented and thrive on organisation, this role is for you.
Key Responsibilities- You will process PPM, reactive, and quoted works for invoicing in a timely manner.
- You'll verify engineers' timesheets and job reports, working closely with Contract Managers.
- You will manage purchase card receipts and code them into our online banking system.
- You'll calculate and verify overtime hours for monthly payroll submissions.
- You will liaise with managers to resolve invoicing queries and escalation issues when needed.
- You'll generate reactive invoices and issue them to customers monthly.
- You will update accounting and CAFM systems with accurate information and supporting evidence.
- You'll chase subcontractors and suppliers for missing documentation and file accordingly.
- You will upload statutory compliance documents to client portals and trackers.
- You'll handle contractual requests, renewals, and variations, ensuring systems are up to date.
- Prior experience with CAFM systems (SAP, ELogs, Proactis, Service Channel, Coupa, Planon) is advantageous but not essential.
- Strong knowledge of Microsoft applications, especially Excel.
- Health and safety awareness.
- Understanding of Purchase-to-Pay processes is desirable.
- Excellent time management and attention to detail.
What happens now? Once you've submitted your application, you can expect to hear from us within 2-4 working days to discuss your suitability and next steps. You'll receive a call from a Manchester-based number starting with 0161.
Administrator (Administration) in London employer: Equans
Contact Detail:
Equans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Administration) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching EQUANS and their values. Understand their commitment to sustainability and safety, and think about how your skills can contribute to their mission. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your attention to detail and organisational skills. Use examples from your past experiences that showcase how you’ve successfully managed tasks similar to those in the Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at EQUANS.
We think you need these skills to ace Administrator (Administration) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight any relevant experience you have with CAFM systems and Microsoft applications, especially Excel. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic Admin Team. Share your passion for organisation and detail, and let us know how you can contribute to our commitment to sustainability.
Show Off Your Attention to Detail: In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Equans
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the key tasks like processing PPM and managing purchase card receipts. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent time management and attention to detail, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure everything runs smoothly.
✨Brush Up on Relevant Software
While prior experience with CAFM systems is advantageous, it's not essential. However, being familiar with Microsoft Excel and other relevant applications can set you apart. Consider doing a quick refresher on these tools so you can confidently discuss your proficiency during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, or specific challenges the Admin Team faces. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
