HR Administration Manager

Overview

EQUANS is looking for a HR Administration Manager to join our team on a 24 month FTC basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary, car or car allowance, bonus and benefits package.

The HR Administration Manager is accountable for the delivery of effective administration of processes including Hire to Retire, employee vetting, employee data management and occupational health. The role drives continuous improvement initiatives to deliver quality, compliant procedures.

The role leads a team of 21 and supports EQUANS UK Business Unit stakeholders to deliver strategic and operational people initiatives that maximise business performance. The role reports to the Head of Employee Services and is one of the three key leaders in Employee Services. The role may deputise for the Head of Employee Services where required.

What will you deliver?

• Support the delivery of the UK Business Unit strategy and related payroll projects.
• Deliver a great employee experience through HR Administration services to agreed SLA’s and KPI’s in line with current legislation and internal policies.
• Ensure process controls and segregation of duties to support Cybersecurity, Ethics and GDPR.
• Address process failures with stakeholders and business leads, identify root cause and implement action plans.
• Identify opportunities for process improvement with HR and Central IT teams.
• Keep process documentation/desktop procedures up to date and understood by the team.
• Handle escalations through to resolution.
• Provide expert guidance on HR processes, legislation, and compliance requirements.
• Work with Senior Payroll Manager to simplify and improve processes across Employee Services to ensure quality, compliant procedures that improve the employee experience.
• Coordinate annual salary review system updates for timely and accurate delivery to employees.
• Support contract mobilisations and demobilisations for effective, accurate, timely transitions.
• Create a culture that promotes high levels of employee engagement through leadership, continuous improvement and customer focus.
• Support monthly contractual changes: 280 new starters; 252 leavers and 300 contract amendments with 30 different terms and conditions.

What can we offer you?

• Competitive salary, car or car allowance, bonus and benefits package, which includes 25 days annual leave (+ public holidays).
• Life Cover equivalent to 2x annual salary.
• Employee discount schemes, gym membership discounts, cycle to work, holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Learning opportunities, professional qualifications, and personalized support programmes.
• Employee Referral Rewards Scheme.
• Access to growing employee networks and inclusion groups.
• 24/7 Employee Assistance Program and mental wellbeing app.

Who are we looking for?

• Understanding of employment legislation relating to HR Admin procedures.
• Process improvement methodologies such as Lean and Six Sigma.
• Ability to influence and build effective relationships at all levels.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of SAP/SuccessFactors.
• Delivery of HR Administration Services to approximately 11,000 employees across the UK & Ireland.
• Ability to meet agreed SLA’s & KPI’s.
• Strong leadership skills and presentation skills (in-person and via Teams).
• Excellent change and project management.
• Experience with policy changes/business initiatives for onboarding/offboarding of contracts, TUPE, data management in core HR systems, and managing Occupational Health via a third-party provider.
• Ability to utilise data insights to drive strategic goals.
• Coaching and managing 2 direct reports and 19 indirect HR Administrators.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees in more than 50 countries and over €17 billion turnover. In the UK & Ireland, Equans provides technical, FM, regeneration and energy services with capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Our teams help businesses, public sector organisations and government embrace the energy transition towards net zero and support digital and industrial transitions. Equans is a Bouygues group company.

What’s next?

If this role is of interest, please click below to register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch.

As part of our commitment to better reflect the markets we operate in, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

Equans is committed to delivering a culture where everyone\’s voice is heard and supported. Diversity and inclusion are core to our work, and you will be part of a welcoming and open workplace where you are supported and encouraged to be your true self at work.

You will have access to our growing employee networks including AccessAbility, Encompass, RISE, WOMEN Together, Working Parents, Young Professionals and Veterans and Reservists Network.

For this role, you must have evidence of the right to work in the UK. Some roles may require a Disclosure check as noted in the role requirements. Agency involvement is not required; all enquiries should go to the resourcing team.