Facilities Coordinator

Equans is looking for a Facilities Coordinator to join our team on the Knowsley Schools contract, based in Speke, Liverpool on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary banding of £28,000 - £32,000 per annum and benefits package.

We are seeking a proactive individual to provide comprehensive support to the Technical Manager and Contract Management team, handling all contractual procedures and essential administrative tasks. The role involves ensuring strict compliance with organisational standards across Planned Maintenance, Health & Safety, Service Delivery, Quality, Finance, Purchasing, and HR. Effective collaboration with staff, clients, and external contractors is a key part of this position.

What will you deliver?

• Maintain accurate and compliant maintenance records for statutory and implied statutory activities, working closely with the Technical Services Manager and Facilities Managers.
• Ensure all completed Planned Maintenance worksheets are received and filed on the shared drive, chasing sub-contractors where required for reports to evidence timely completion.
• Manage Statutory Compliance and Corrective Works tracker to ensure accurate data is always held.
• Run and issue PPM’s monthly and assign all to correct resource.
• Coordinate with subcontractors to book maintenance at all schools with attendance agreed to avoid operational impact.
• Produce routine reports / presentations / statistical data for management team to assist with effective management of contract.
• Support the team in maintaining training matrices / records.
• Update internal portal such as purchasing cards, holidays, sickness etc.
• Maintain supplier matrices and the associated documentation.
• Update and maintain DBS tracker.
• On an ad hoc basis create / update Work Orders and Purchase Orders on Maximo to reflect the latest status and information available.
• On an ad-hoc basis assist with secretarial support for the provision of documents to include minute taking, reports dealing with confidential documents etc in an efficient and effective manner.
• Understand and meet customer requirements, delivering consistently high service levels and utilising feedback to improve service.
• Provide administrative cover to other parts of the service during times of holiday or absence.
• Undertake training where necessary to maintain and develop the requirements of the service.
• Any other duties that may be required to facilitate the efficient operation of the contract.

What can we offer you?

• On offer is a competitive salary and benefit package, which includes; 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Previous experience as a Facilities Coordinator is desired.
• Sound understanding of Statutory Compliance, H&S, Environment and QA procedures.
• Previous experience in multi-site PFI Facilities Maintenance environment is desirable.
• Previous operational experience of working on a CAFM system (preferably Maximo).
• IT literate with an excellent knowledge of Microsoft office 365 applications and information management systems.
• Excellent communication skills both written and verbal.
• Ability to work effectively as part of a team and own initiative.
• Experience of working in a customer service environment.
• Strong organisational skills with the ability to prioritise demanding workloads ensuring deadlines are met.

This role includes an Enhanced DBS with Barred Lists check therefore ability to pass is essential.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. The Equans Resourcing Team manage this requirement.