Contract Administrator - part-time - *SITE BASED*

Equans is looking for a Contract Administrator – HR support to join our team on our Birmingham schools contract at Coleshill, Birmingham, B46 1JU on a permanent basis.

This is a part‑time position working 20 hours per week, from 10:00 to 14:00, Monday to Friday.

On offer is a competitive salary and benefits package.

• Annual Salary
• £16,640
• General Overview

We are looking for a highly organised and proactive part‑time Contract Administrator to join our team.

This role is ideal for someone who thrives in a fast‑paced environment, has strong attention to detail and enjoys supporting both operational and administrative functions.

You will play a key part in ensuring compliance, maintaining accurate records, and supporting the wider team to deliver a high quality service.

The role also involves supporting HR colleagues with a variety of contract support tasks, contributing to the efficiency, performance and seamless service delivery across the Birmingham Schools estate.

What will you deliver?

• Organise and coordinate compliance training, ensuring all records are accurate and up to date
• Liaise with HR and provide administrative support as required, including sickness and annual leave tracking
• Maintain DBS trackers LOA with internal and external suppliers and issue weekly DBS updates to SPVs and answer any queries that come from that
• Raise and manage Coupa purchase orders as needed
• Support management with any ad hoc administrative requirements
• Organise agency cover for our soft services department
• Ordering uniform etc
• Supporting site with disciplinary/note taking
• Provide administrative support across the employee lifecycle: recruitment, onboarding, training, and offboarding
• Prepare new starter packs, issue offer letters, collect right‑to‑work documents, and complete employee file checks
• Maintain and update staff records, training matrices, absence logs, and HR trackers
• Assist with arranging training sessions, competency assessments, and mandatory refresher courses
• Support payroll administration (e. g., timesheet collation, overtime logs, sickness returns)

What can we offer you?

• 24 days annual leave (plus public holidays) pro rata
• Life Cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including Wi E (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• GCSEs at Grade C or above / equivalent
• Experience of working within an FM/Technical environment would be an advantage, but not essential
• Experience working in an Education environment would be an advantage, but is not essential
• Good interpersonal skills & telephone manner
• Word processing, mail sorting and delivery, statutory document collation and distribution, data input and filing both hardcopy and electronically
• Being able to work in an efficient and accurate manner, prioritising workload to ensure all deadlines are met
• Undertake any other relevant duties as required by the contract
• Support the Operations team & Senior Managers on individual projects as required
• Working within an operational environment, meeting deadlines regularly and maintaining communication with all involved
• This role includes a DBS Enhanced check therefore ability to pass is essential
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