Workflow Scheduler in Birmingham

EQUANS are recruiting for a Workflow Scheduler to be based at Queen Elizabeth Hospital Birmingham. This is a permanent full-time role working 37.5 hours per week from 07:00 to 15:00, Monday to Friday with a 30 minute unpaid lunch break. On offer is a competitive salary and benefits package.

General Overview

The role of the Workflow Scheduler is to schedule Planned Works within SLA deadlines, whilst assisting with other onsite deliverables. The post will report directly to the CAFM Manager. In doing so, they will ensure that the CAFM systems are fit for purpose, properly set-up and maintained and that the FM team will be trained to make best and appropriate use of the systems installed. The Workflow Scheduler will ensure that the required records are issued and returned for audit and compliance purposes and to ensure that the reporting process will prove collaborative and robust. The role holder will be instrumental in ensuring PPMs are completed within contractual SLAs and the associated records are received within appropriate timescales. To reduce deductions they will be required to accurately monitor workflow and elevate any issues.

What will you deliver?

• Establish and maintain good working relationships with all CAFM system users and other staff, in support of their reporting requirements
• Ensure completion of PPM activity within SLAs
• Provide ad hoc data analysis and report on key CAFM data
• Training and awareness of products, services and processes through engagement of Super Users by appointment
• Ensure relevant, contract-specific system documentation is created and maintained
• Create and Update necessary PPM paperwork for audit and compliance requirements
• Maintain Master tables, generate PPM schedules, publishing reports to users
• Support CAFM Manager with maintaining Asset and PPM data
• Provide basic IT support to Help Desk (software installation, anti-virus updates, etc.)
• Installation of PDA software and PDA management
• To liaise with subcontractors to arrange site attendance for PPM works and obtain appropriate paperwork following completion
• Collaborate and co-operate with work colleagues, representatives, and users of the facilities to deliver a customer focussed service. Leading the development and achievement of the goals and aims set for the services.

What can we offer you?

On offer is a competitive salary and benefits package, which includes:

• Pension Scheme
• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1 times annual salary
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. EQUANS is a Bouygues group company.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, Veterans & Reservists, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.