Finance Administrator in Birmingham

Job Overview

Equans is looking for a Finance Administrator to join our team at the Queen Elizabeth Hospital, Birmingham on a permanent basis. This is a full‑time role (37.5 hours per week) with a competitive salary and benefits package.

Responsibilities

• Produce, match and report sales invoices and other invoicing activities.
• Lead the ordering and receipting tasks for QEHB site, raising purchase orders, receiving services and matching invoices on Coupa.
• Coordinate with subcontractors and the Shared Service Centre (SSC) to minimise unpaid invoices.
• Manage work orders on Maximo and SAP.
• Manage aged WIP and keep it to a minimum.
• Administer purchase cards for QEHB personnel.
• Schedule meetings and appointments.
• Order stationery and equipment.
• Partner with HR to update and maintain office policies.
• Organise office operations and procedures.
• Coordinate with IT on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Provide general visitor support.
• Address employees’ queries regarding office management issues (e.g., stationery, hardware, travel arrangements).
• Liaise with facility‑management vendors (cleaning, catering, security services).
• Demonstrate strong organisational and planning skills in a fast‑paced environment.
• Suggest improvements with a creative mindset.

What we offer

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle‑to‑work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities – professional qualifications, collective/individual training and personalised support programmes
• Attractive employee referral rewards scheme
• Access to growing employee networks
• 24/7 Employee Assistance Programme and access to mental wellbeing app

Qualifications & Requirements

• Comprehensive administrative experience in a busy office environment
• Experience working in a project role
• Educated to GCSE standard
• Proficient use of Microsoft Office applications (Word, Excel, Outlook)
• Demonstrated good team working skills
• Awareness of confidentiality and data protection
• Reliable and dependable
• NHS/Hospital experience is an advantage
• Standard DBS check – ability to pass is essential

Equality and Inclusion

We encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. Our commitment to a diverse workforce ensures a welcoming and open workplace.

Employment Details

• Seniority level: Entry level
• Employment type: Full‑time
• Industries: Industrial Machinery Manufacturing

Contact

For this role, you must have evidence of the right to work in the UK. Contact the Resourcing Team for all inquiries – agency involvement is not required.