Jeopardy Coordinator in Rotherham

Equans is looking for a Jeopardy Coordinator to join our team on the Rotherham Schools contract, based at Venture House, Rotherham on a permanent basis.

This is a full time role working 40 hours per week.

On offer is a salary of £28,965 per annum and benefits package.

We are recruiting for a Jeopardy Coordinator reporting to the Workflow Manager based at the Rotherham Office.

The candidate will be responsible for supporting the Rotherham and Barnsley contracts working to minimise the risk of financial deductions associated with SLA failures and or Unavailability.

You will support and contribute to producing monthly pay-mech reports in readiness for submission within monthly reporting packs including co-ordinating responses to mitigations within the pay-mech reports.

The candidate will also provide learning outputs from pay-mech deductions which shall be utilised for training purposes for the workflow, operational and site-based teams.

What will you deliver?

• Act as focal point for jeopardy management processes across all helpdesk work order requests, acting as the interface between the workflow, operational, commercial, site teams and service partners to ensure that the deduction risk to EQUANS is minimised.
• Support the mapping of bespoke Jeopardy Management processes including agreeing demarcation of responsibility between Workflow, Operational and site teams.
• Proactively review Maximo and Power BI dashboards to identify work orders that are at risk or breaching SLA.

Proactively communicate risk, suggested remedies and co-ordinate responses between workflow, site based, sub-contractors and operational teams to minimise future deductions.

• Liaise with sub-contractors and in house operatives to confirm attendance details for all works raised and ensure appropriate reports are received and work orders closed with accurate date/times.

Supporting workflow teams by updating Maximo Job Notes directly.

• Review breached helpdesk work orders, support workflow team in facilitating completion of work orders, potential mitigation or extension of time requests or other appropriate relief events to minimise risk.
• Identify and prioritising higher value deductions/work orders where multipliers or ratchets are being applied to penalties to ensure that the correct levels of escalation and focus are applied to minimise deductions.
• Produce analytical data reports on helpdesk work order performance in month, including regular updates / forecast on potential future Pay-mech deductions.
• Produce routine reports/presentations/statistical data for the management team to assist with the effective management of the contract.
• Qualitive reviews, maintenance and management of CAFM system data inputting, ensuring accurate recording, population, and distribution of work orders is being carried out.
• Hold regular meetings/calls and training with relevant internal and external teams to feedback on learnings from the previous Pay-Mech deductions to ensure a consistent and expected level of service delivery is being achieved.
• Produce analysis on Sub-contractor performance and the impact of individual suppliers on deductions including supporting the recovery of pass-through deductions with the supply chain.
• Provide cover/support for workflow manager and workflow teams for absence and sick.
• Review and understanding of commercial contracts within the context of the pay-mech calculations, scope of works, contractual relief, mitigation and extension of time events.
• Lead on monthly Pay-mech reports including producing and co-ordinating Mitigation responses.
• Attendance at monthly Pay-mech meetings and liaison with SPV and Authority representatives in relation to Pay-Mech responses.
• Working in collaboration with colleagues from commercial, finance and procurement to produce information or reports as appropriate.
• Working within the operating environment to ensure EQUANS’s Code of Conduct is thoroughly understood, adhered to and promoted across the business to ensure safe, compliant and consistent working practices.
• Behave with integrity and always demonstrating professional image.
• Take personal responsibility & accountability for actions, constantly striving to improve and exceed expectations ensuring safety and quality are never compromised.
• Undertake any other duties as required to support the successful delivery of the role's objectives and contribute to the overall success of Equans.

What can we offer you?

• On offer is a competitive salary and benefit package, which includes;
• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Extensive Knowledge of CAFM systems, (MAXIMO), and Power BI Dashboards is desirable
• Experience in a similar or related role as Contract Administrator, Workflow Co-ordinator or Commercial Administrator.
• Previous experience working in FM role / environment would be an advantage.
• Strong analytical and planning skills combined with the ability to work innovatively.
• Strong interpersonal skills with the ability to liaise and communicate effectively at all levels, both internally and externally.

This role includes an Enhanced DBS with barred lists check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services.

Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024.

Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees.

This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards.

We listen, support, and care for one another.

We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way.

These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported.

We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders.

Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including Access Ability (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK.

Unfortunately, we are not able to offer a re-location package with this job role.

Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

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