Pay & Benefits Administrator

Overview

Equans is looking for a number of Payroll & Pensions Administrators to join our Shared Service Centre based in Newcastle Upon Tyne. This is a full-time role with a competitive salary and benefits package. Are you an accomplished administrator with a positive disposition and a can-do attitude? We’re looking for Payroll & Pensions Administrators to ensure accuracy and timeliness across all payroll services to approximately 11,000 employees, in line with agreed SLAs and KPIs. This role offers development and progression across all areas of payroll, pensions and benefits within our diverse, multinational organization.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do. The role contributes to a multinational company focused on sustainable, greener initiatives, with a close-knit office environment at Quorum Business Park, Newcastle.

Equans is seeking multiple Payroll & Pensions Administrators to join the team in our Shared Service Centre in Newcastle Upon Tyne. This is a full-time role with a competitive salary and benefits package.

Responsibilities

• Ensure payroll and pension processes are in line with current legislation.
• Operate in line with payroll and pension procedures and processes including:
• Variable data input
• Process payroll cycle from input to BACS creation
• Absence administration (Eg. SSP, SMP, SAP, SPP)
• Statutory and voluntary deductions from pay
• Liaise with line managers and HR partners to resolve employee queries
• Tax code changes, P45, P60, RTI submissions
• Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and in line with policy and legislation
• Annual pension returns
• Input pension amendments and process auto enrolment
• Pension reconciliation and upload to providers portals
• Update benefits portal for new starters or monthly amendments
• Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system

What can we offer you?

On offer is a competitive salary and benefits package, which includes:

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you?

• Experience operating within a payroll or pensions team, in a transaction processing environment
• Payroll software proficiency (e.g. SAP, Oracle, ADP)
• Excellent attention to detail, analytical and problem solving skills
• Good communication skills, with the ability to liaise with line managers, HR operatives and external providers
• Knowledge of GDPR, and able to operate with confidentiality and discretion

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values – Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers\\\’ needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch. We encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. We are committed to delivering a culture where everyone\\\’s voice is heard and supported, and we value a diverse workforce. You\\\’ll also have access to our growing employee networks.

The Equans Resourcing Team manages this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team, not direct to Equans Managers.

For this role, you must have evidence of the right to work in the UK. We are not able to offer a relocation package with this job role. Some roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The role is based in Newcastle Upon Tyne, England, United Kingdom.