At a Glance
- Tasks: Support contracts and stakeholders while managing HR processes and ensuring compliance.
- Company: Join Equans, a dynamic company focused on innovation and teamwork.
- Benefits: Enjoy 24 days annual leave, life cover, discounts, and gym memberships.
- Other info: Be part of diverse employee networks and access mental wellbeing support.
- Why this job: Make a real impact in a supportive environment with great career growth.
- Qualifications: Experience in administration, strong communication skills, and attention to detail.
The predicted salary is between 27000 - 30000 € per year.
Equans is looking for a Contract Administrator to join our team in Lumira, 9 Maxim Park, Eurocentral, Motherwell, ML1 4WQ. The role is permanent, full time (40 hours per week), with a salary of £27,000 – £30,000 per annum and benefits. The standard shift pattern is Monday to Friday 08.00 – 17.00.
Key Responsibilities
- Contract & Stakeholder Support
- Interface with internal and external stakeholders to administer business and contract processes
- Support the Account Management team to ensure service agreements are delivered to a high standard
- Support business improvement projects and initiatives
- People & HR Administration
- Manage attendance, sickness, absence, and annual leave using SAP
- Administer recruitment processes for direct employees
- Coordinate onboarding and vetting for employees, temporary workers, and subcontractors
- Support payroll administration, including medical certificates, starter, and leaver information
- Health, Safety & Compliance
- Administer SHEQ processes through AIMS to ensure compliance with HSEQ contractual requirements and health & safety policies
- Performance & Reporting
- Attend and administer client and subcontractor KPI/SLA meetings (Security, Catering, and TFM providers)
- Support the production of monthly and quarterly client reports
- Act as meeting recorder during contract review meetings
- Commercial & Systems Administration
- Administer quotes for ad-hoc service requests
- Manage business system tasks including: Coupa, Raising purchase orders, Goods receipting, Resolving invoice queries
Who are we looking for?
- Proven experience in an administrative role.
- Exceptional communication and interpersonal skills with a polished and approachable demeanor.
- Strong organisational skills with the ability to multitask and manage priorities calmly under pressure.
- Excellent attention to detail and commitment to maintaining high standards of presentation.
- Proficient in the MS Office suite or Google Workspace and digital scheduling tools; ability to quickly learn bespoke systems.
- Discretion and professionalism in handling sensitive information.
- Flexibility to adapt to varying client and internal needs and work schedules as required.
- Evidence of right to work in the UK.
What can we offer you?
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1× annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
- Attractive Employee Referral Rewards Scheme
- Access to growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network), and our Disability Network
- 24/7 Employee Assistance Programme and access to a mental wellbeing app
Contract Administrator in Motherwell employer: Equans UK & Ireland
Equans is an exceptional employer located in the vibrant area of Eurocentral, Motherwell, offering a supportive work culture that prioritises employee wellbeing and professional growth. With a comprehensive benefits package including generous annual leave, gym membership discounts, and access to diverse employee networks, Equans fosters an inclusive environment where every team member can thrive and contribute to meaningful projects. Join us as a Contract Administrator and be part of a dynamic team dedicated to delivering high standards and continuous improvement.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator in Motherwell
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in joining the team.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experiences clearly and confidently. The more you practice, the more comfortable you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contract Administrator in Motherwell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract Administrator role. Highlight relevant experience and skills that match the job description, like your admin experience and communication skills. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for us at Equans. Mention specific examples from your past roles that demonstrate your organisational skills and attention to detail.
Showcase Your Tech Skills:Since we use tools like MS Office and Google Workspace, make sure to mention your proficiency with these in your application. If you've used any bespoke systems before, give us a heads up about that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Equans UK & Ireland
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Contract Administrator. Familiarise yourself with contract processes, stakeholder management, and compliance requirements. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves interfacing with various stakeholders, be prepared to demonstrate your exceptional communication skills. Think of examples from your past experiences where you effectively communicated complex information or resolved conflicts. This will highlight your interpersonal abilities.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving and organisational skills. Prepare by thinking of situations where you had to multitask or manage priorities under pressure. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Be Ready to Discuss Compliance and Safety
Given the importance of health, safety, and compliance in this role, brush up on relevant policies and procedures. Be ready to discuss how you've ensured compliance in previous roles or how you would approach it in this position. This shows your commitment to maintaining high standards.
