HR Administration Manager

Equans is looking for a HR Administration Manager to join our team on a 24 month FTC basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary, company vehicle or allowance, bonus and benefits package.

The HR Administration Manager is accountable for delivering effective administration of processes including Hire to retire, employee vetting, employee data management and occupational health. The role drives continuous improvement initiatives to deliver quality, compliant procedures, and leads a team to support EQUANS UK Business Unit stakeholders in strategic and operational people initiatives.

The role reports to the Head of Employee Services and is one of the three key leaders in Employee Services. This role may deputise for the Head of Employee Services when applicable due to availability or business demand.

What will you deliver?

• Support the delivery of the UK Business Unit strategy and related payroll projects.
• Deliver a great employee experience through HR Administration services to agreed SLA\’s & KPI\’s related to current legislation and internal policies.
• Ensure adequate process controls and segregation of duties to support Cybersecurity, Ethics and GDPR.
• Address process failures with stakeholders and business leads, identifying root causes and implementing action plans.
• Identify opportunities for process improvement in collaboration with HR & Central IT teams.
• Keep process documentation/desktop procedures up to date and understood by the team.
• Handle escalations through to resolution.
• Provide expert guidance on HR processes, legislation, and compliance requirements.
• Work with the Senior Payroll Manager to simplify and improve processes across Employee Services to ensure quality, compliant procedures that improve the employee experience.
• Coordinate annual salary review system updates ensuring timely and accurate delivery to employees.
• Support contract mobilisations and demobilisations to ensure effective, accurate, timely transitions.
• Foster a culture of high employee engagement through leadership, continuous improvement and customer focus.
• Support monthly contractual changes: ~280 new starters; ~252 leavers; ~300 contract amendments with 30 different T&Cs.

What can we offer you?

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2x annual salary
• Employee discount shopping schemes on major brands and retailers
• Cycle to work scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to growing employee networks (AccessAbility, Encompass, RISE, WOMEN TOGETHER, Working Parents, Young Professionals)
• 24/7 Employee Assistance Program and mental wellbeing app

Who are we looking for?

• Understanding of employment legislation relating to HR Admin procedures.
• Process improvement methodologies such as Lean and Six Sigma.
• Ability to influence and build effective relationships at all levels.
• Advanced knowledge and experience of Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of SAP/SuccessFactors.
• Delivery of HR Administration Services to approximately 11,000 employees across the Equans UK & Ireland.
• Ability to meet agreed SLA\’s & KPI\’s.
• Strong/effective leadership skills and presentation skills (in-person and via Teams).
• Excellent change and project management capabilities.
• Experience with policy changes/business initiatives for onboarding/offboarding of contracts, TUPE regulations, data management in core HR systems, and managing Occupational Health services via a third-party provider.
• Able to coach and manage 2 direct reports and 19 indirect HR Administrators.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees in more than 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, Equans provides technical, FM, regeneration and energy services with capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans is a Bouygues group company.

What’s next?

If this role is of interest, please register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch.

Equality and inclusion: As part of our commitment to reflecting the markets in which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. We are committed to delivering a culture where everyone\’s voice is heard and supported. Diversity and inclusion are core to what we do.

Right to work: For this role, you must have evidence of the right to work in the UK. Relocation packages are not available for this role. Some roles may require a Disclosure check as noted in the role requirements.

Agency notice: The Equans Resourcing Team handles this job advert. Agency involvement is not required. All related inquiries must come to the resourcing team, not direct to Equans Managers.