At a Glance
- Tasks: Lead document control for exciting construction projects and mentor junior team members.
- Company: Join Equans, a global leader in energy services with a supportive culture.
- Benefits: Enjoy 24 days annual leave, gym discounts, and professional development opportunities.
- Other info: Diverse workplace with employee networks and a commitment to inclusion.
- Why this job: Make a real impact in the construction industry while advancing your career.
- Qualifications: Experience in document control and strong communication skills required.
The predicted salary is between 45000 - 55000 £ per year.
Equans is looking for a Senior Document Controller to join our team.
The role is based in our head office of Hatfield, you will also be required to attend sites across London and Home Counties on an ad hoc basis.
This is a permanent, full-time role offering a competitive salary and comprehensive benefits package.
The Senior Document Controller is responsible for leading the management of project documentation across multiple construction and refurbishment projects.
This includes overseeing the implementation and compliance of document control processes, managing the Electronic Document Management System (EDMS), and mentoring junior document controllers.
The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements.
The role requires strong leadership, communication, and technical capabilities.
What will you deliver?
- Lead document control processes across multiple complex projects or programmes.
- Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
- Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
- Ensuring integration of Golden Thread supporting information (e. g. Fieldview) into EDMS platform
- Support the setup of document control systems and naming conventions at project initiation stages.
- Provide quality assurance checks on document submissions and transmittals.
- Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
- Produce and interpret document control reports for project leaders and stakeholders.
- Coordinate document reviews, approvals, and version control with internal and external stakeholders.
- Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
- Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
- Champion continuous improvement in document control processes and systems.
- Line manage or mentor Document Controllers, providing training and guidance as required.
- Supporting the Regional Information Manager with strategic initiatives and compliance audits
- Leading/ chairing relevant forums in the absence of the Regional Information Manager
Who are you?
- Experince in document control within construction or engineering projects.
- Strong knowledge of Viewpoint for Projects (4Projects) EDMS platforms and Viewpoint Field View.
- Proven experience leading or mentoring junior Document Controllers.
- Ability to manage and improve document control processes at a project or program level.
- Knowledge of ISO 19650 standards and project handover documentation requirements.
- Excellent organisational and time management skills.
- Strong IT proficiency including MS Office Suite.
- Exceptional communication and stakeholder engagement skills.
- Experience with BIM documentation coordination.
- Working knowledge of commercial or contractual document processes.
- Driving license is preferred
What can we offer you?
- 24 days annual leave (+ public holidays)
- Life cover equivalent to 1.5 x annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle-to-work scheme and holiday purchase scheme
- Two corporate social responsibility days per year
- A broad range of learning and professional development opportunities
- A friendly, supportive workplace with opportunities to progress your career
Who are we?
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
Equans is a Bouygues group company.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported.
We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders.
Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.
You’ll also have access to our growing employee networks including Wi E (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.
For this role, you must have evidence of the right to work in the UK.
Unfortunately, we are not able to offer a re-location package with this job role.
Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
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Senior Document Controller in Hatfield employer: Equans UK & Ireland
Equans UK & Ireland is an excellent employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong focus on employee growth, we provide comprehensive training and development opportunities, alongside a competitive salary and benefits package that includes a company vehicle or allowance. Join us in shaping the future of IT solutions while enjoying a supportive culture that values your contributions and fosters professional advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller in Hatfield
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Equans UK & Ireland, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Senior Document Controller at Equans UK & Ireland.
We think you need these skills to ace Senior Document Controller in Hatfield
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Equans UK & Ireland
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
