Contract Administrator - part-time - *SITE BASED*

Equans is looking for a Contract Administrator - HR support to join our team on our Birmingham schools contract at Coleshill, Birmingham, B46 1JU on a permanent basis. This is a part‑time position working 20 hours per week, from 10:00 to 14:00, Monday to Friday. On offer is a competitive salary and benefits package.

General Overview

We are looking for a highly organised and proactive part‑time Contract Administrator to join our team. This role is ideal for someone who thrives in a fast paced environment, has strong attention to detail, and enjoys supporting both operational and administrative functions. You will play a key part in ensuring compliance, maintaining accurate records, and supporting the wider team to deliver a high quality service. The role also involves supporting HR colleagues with a variety of contract support tasks, contributing to the efficiency, performance and seamless service delivery across the Birmingham Schools estate.

What will you deliver?

• Organise and coordinate compliance training, ensuring all records are accurate and up to date
• Liaise with HR and provide administrative support as required, including sickness and annual leave tracking
• Maintain DBS trackers
• LOA with internal and external suppliers and issue weekly DBS updates to SPVs and answer any queries that come from that
• Raise and manage Coupa purchase orders as needed
• Support management with any ad hoc administrative requirements
• Organising agency cover for our soft services department
• Ordering uniform etc
• Supporting site with disciplinary/note taking
• Provide administrative support across the employee lifecycle: recruitment, onboarding, training, and offboarding.
• Prepare new starter packs, issue offer letters, collect right‑to‑work documents, and complete employee file checks.
• Maintain and update staff records, training matrices, absence logs, and HR trackers.
• Assist with arranging training sessions, competency assessments, and mandatory refresher courses.
• Support payroll administration (e.g., timesheet collation, overtime logs, sickness returns).

What can we offer you?

• 24 days annual leave (+ public holidays) pro rata'd
• Life Cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including Women in Equans, RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• GCSEs at Grade C or above/equivalent
• Experience of working within an FM/Technical environment would be an advantage, but not essential.
• Experience of working in an Education environment would be an advantage, however, is not essential
• Good interpersonal skills & telephone manner.
• Word processing, mail sorting and delivery, statutory document collation and distribution, data input and filing both hardcopy and electronically.
• Being able to work in an efficient and accurate manner, prioritising your workload to ensure that all deadlines are met.
• Undertake any other relevant duties as required by the contract.
• Support the Operations team & Senior Managers on individual projects as required.
• Working within an operational environment, meeting deadlines regularly and maintaining communication with all involved.
• This role includes a DBS Enhanced check therefore ability to pass is essential.

Equans is committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including Women in Equans, RISE (BAME), LGBTQI+, Working Parents, Veterans & Reservists, Green Network, YPN (Young Professionals Network) and our Disability Network.

For this role you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a relocation package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.