Projects Coordinator - North West in Birkenhead

Equans is looking for a Projects Coordinator - North West to join our team in Liverpool on a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary and benefits package.

The role holder will provide strong financial and administrative support to Contract Managers, TSM’s and Project Managers. Working hours: Monday to Friday 0900-1730.

What will you deliver?

• Provide an effective support service to Project Managers as required, to deliver their projects and programmes.
• Provide accurate financial support including liaising with appointed QS, raising or validating applications for payment, issuing valuation certification, carrying out invoicing and overall finance tracking and management on all projects.
• Ensure all Projects payments are applied for and invoiced to the client in a timely manner including liaison with the Commercial team and chasing of client approvals.
• Track and manage debt and cashflow positions.
• Raising and issuing of Purchase Orders and ensuring the associated PO and payments process is followed in accordance with the contracted financial procedure, involving procurement, legal and Finance as appropriate.
• Resolve subcontractor payment queries on internal SAP / COUPA systems and process invoices as required.
• Liase with Finance department as required.
• Generate client quotes where applicable and ensure all Quote and Contract related paperwork is available and reviewed for discrepancies and relevant contract trackers updated.
• Ensure that project files (paper and electronic) are set up and maintained for all projects and works instructions on the SharePoint/Project Database.
• Always ensure that when required customer contact is of highest quality and reinforcing company standing as high quality service deliverer.
• Maintain project management systems and other management information systems on behalf of the Project Managers and ensure forecasts, milestones etc. are accurate and consistent with operating guidelines.
• Assist Procurement and Project Managers with contracts for sign-off, including liaison with other internal specialists as directed.
• Comply with Company Policies, Management Plans and Procedures.
• Fulfil Health & Safety responsibilities by adherence to the requirements of the Companies Health & Safety Policy and Health & Safety Management Plans.

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility, Encompass, RISE, WOMEN TOGETHER, Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Experience in delivering high quality administrative and/or project co-ordination services within an FM/construction, consultancy, project management and/or contracting environment in a well organised, disciplined and controlled fashion.
• Experience with tracking financial progress on projects and dealing with supplier/contractor payments and client invoicing.
• Financially aware and commercial awareness.
• Developed knowledge of Microsoft packages and Sharepoint.
• Experience of SAP, COUPA and Maximo is desirable.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do; should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.