Office Manager

Equans Data Centres are seeking to appoint an Office Manager / Receptionist, to support our growing Data Centre business. This is a site‑based role on a live construction project in Saunderton, High Wycombe, supporting the Project Director(s) and wider on‑site team. The role is responsible for the daily operations within the construction site offices/cabins. We are committed to delivering a professional, efficient and well‑organised working environment across our construction projects.

The successful candidate will play a key role in the day‑to‑day operations of the construction site office/cabins, ensuring everything runs smoothly while supporting project delivery and acting as the first point of contact for all site visitors.

What you will deliver?

• Oversee the daily operations of the construction site office/cabins, ensuring a smooth and efficient working environment.
• Maintain office supplies and ensure the site office/cabins are organised, presentable, and fully functional.
• Coordinate site office/cabin setups including furniture, equipment, and general requirements.
• Manage and maintain office equipment, arranging repairs or replacements as required.
• Act as the main point of contact for suppliers, contractors, and service providers on site.
• Provide front‑of‑house support, welcoming visitors and coordinating access to site.
• Assist in the production and management of project‑related documentation.
• Arrange meetings and coordinate site team activities to support project timelines and deliverables.
• Maintain accurate and up‑to‑date records including reports, schedules, and general site documentation.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Support procurement processes and coordinate logistics for site teams.
• Assist with tracking site‑related costs and general office expenses.
• Ensure effective communication across site teams and provide administrative support where needed.
• Support compliance with health and safety requirements on site, liaising with the H&S Manager.
• Assist with emergency procedures and ensure staff and visitors are aware of site protocols.

What we can offer you?

• 25 days annual leave (+ public holidays).
• Life Cover equivalent to 4 times annual salary.
• Company Stakeholder Pension Scheme.
• Private Medical Insurance.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training and personalised support programmes.
• Attractive Employee Referral Rewards Scheme.
• 24/7 Employee Assistance Program and access to a mental wellbeing app.

Who are we looking for?

• Proven experience in managing office operations.
• Experience in project administration or coordination.
• Strong organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritise tasks and meet deadlines in a fast‑paced environment.
• Ability to work independently and as part of a collaborative team.
• Customer‑focused approach with the ability to engage professionally with clients, visitors and colleagues.
• High level of discretion and confidentiality when handling sensitive information.
• A proactive, team‑oriented mindset.
• Awareness of health and safety requirements within an office or project setting.

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re‑location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.