Bid Coordinator in Manchester

Equans are recruiting for a Bid Coordinator to be based in Didsbury, Manchester. This is a permanent full-time role working 37.5 hours per week. On offer is a salary circa £32k and benefits package.

General Overview

To provide high-quality coordination and production support across the end-to-end bid process and associated business development activity, helping the P&C North business units to secure new work in line with the Business Plan.

Key Accountabilities

• Bid Coordination & Submission Production: Coordinate and support the production of bid submissions, including Expressions of Interest (EOIs), Selection Questionnaires (SQs) and Tenders (ITTs), taking the lead on SQ submissions as appropriate. Prepare and maintain bid templates, document structures, submission plans and formatting/quality standards. Produce and format bid documents and supporting materials (e.g., interview presentations, capability documents, customer packs, internal bid-launch communications). Ensure submissions are compliant, complete and consistently branded, with excellent attention to detail (version control, file naming, pagination, proofreading, packaging). Maintain and update company information for frameworks and annual refresh submissions. Coordinate the bid clarification process; log and submit clarifications, track responses and distribute updates promptly to the bid team.
• Opportunity Monitoring & Bid/No Bid Process: Monitor contract notice portals (including Locarla/OJEU/Find a Tender and client portals) for relevant opportunities and alerts. Prepare and issue Bid/No Bids matrixes and emails for any new opportunities with the support of the Head of Bids, Bid Managers and Directors. Monitor, chase and ensure decisions are correctly documented.
• Bid Library, Collateral & Knowledge Management: Maintain an up-to-date bid library to improve speed, quality and consistency of submissions. Collate and manage bid collateral including project data sheets, case studies, image library, client quotes/feedback, awards & accreditations, CVs and skills profiles, best practice materials. Prepare and publish suitable information/case studies to the Knowledge Hub.
• Information Flow, Systems & Team Support: Monitor and triage the bid team shared inbox, responding or routing requests appropriately and professionally. Process Evison requests and raise contract numbers in line with internal requirements. Support the Business Development Coordinator to ensure CRM data within Salesforce is accurate, complete and kept up-to-date. Build effective working relationships with estimating, pre-construction, operational teams and other bid teams to ensure smooth information gathering and sharing. Provide flexible administrative and production support to bid team members as required during peak periods.
• Research & Market / Competitor Insight: Support bid development through targeted research into specific tenders and client organisations, projects/contract opportunities of interest, long-term pipelines and early-stage prospects, procurement developments, methods, and relevant legislation/rules, competitor activity and successes, best practice from other regions/group functions. Attend relevant exhibitions, conferences and training to stay current and bring insights back to the team.

Key Relationships (Internal & External)

Internal: Head of Bids and Bid team, Business Development Coordinator, Estimating, Pre-construction, Operations/Delivery teams, Marketing/Communications, other regional bid teams. External: Client portal/helpdesk contacts, framework administrators.

What can we offer you?

• Pension Scheme
• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.

Who are we looking for?

Essential Key Skills:

• Experience supporting bids and/or producing professional documentation to a high standard.
• Strong organisation and planning skills; ability to manage multiple deadlines in parallel.
• Excellent written communication and stakeholder engagement; confident liaising at all levels.
• High attention to detail (formatting, consistency, proofreading, version control).
• Strong IT capability and document production skills (e.g., advanced Word formatting and document design/production tools; including InDesign where required).
• Proactive, collaborative approach with a “can do” mindset; thrives in a team environment.

Desirable:

• Experience of working with CRM systems such as Salesforce.
• Experience monitoring tender portals/public procurement notices and managing clarifications.
• Experience of knowledge management (case study libraries, collateral packs, image libraries).

Key Attributes:

• Team player; builds relationships quickly and positively.
• Confident, enthusiastic communicator who can work with multiple stakeholders.
• Calm under pressure; able to prioritise and deliver at pace to deadlines.
• Creative and quality-driven approach to producing case studies and documents.
• Understands the value of strong relationships in winning work.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.