At a Glance
- Tasks: Coordinate office operations and support HR, finance, and compliance tasks.
- Company: Join a growing agency in the stunning North York Moors National Park.
- Benefits: Competitive salary, CPD opportunities, birthday leave, and regular team socials.
- Other info: Idyllic location with unlimited tea, coffee, and biscuits!
- Why this job: Make a real impact while developing your career in a dynamic environment.
- Qualifications: Experience in office administration and strong Microsoft Office skills required.
The predicted salary is between 28000 - 34000 £ per year.
Salary: £28,000 to £34,000 per annum pro rata, dependent on experience
Location: Near Lealholm, Whitby (YO21 2AA)
Hours: Part-Time - 30 hours per week (4 or 5 days)
Office Based - Own transport essential due to our rural location and limited public transport links
Benefits include:
- Employee Assistance Programme (EAP)
- Funded CPD opportunities
- Annual leave loyalty scheme
- One day of birthday leave
- Opportunities for progression
- Regular team social events
- Idyllic office location in the North York Moors National Park
- Unlimited supply of your favourite tea, coffee and biscuits
Are you the person who keeps everything running smoothly behind the scenes? We are looking for an organised and proactive Operations & Office Coordinator to join their growing team.
Overview: This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients.
No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly. As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time.
Role overview Responsibilities will include:
- Administration & Office Management
- Managing general office administration and operational tasks
- Answering incoming telephone enquiries
- Managing calendars, meetings and shared Outlook diaries
- Preparing company documentation and business records
- Managing incoming and outgoing post
- Ordering office supplies and refreshments
- Coordinating team meetings, events and socials
- Booking travel, accommodation and venues as required
- HR & People Support
- Supporting HR administration and maintaining employee records
- Managing annual leave and sickness records using BrightHR
- Liaising with external HR advisors and support providers
- Assisting with onboarding and employee documentation
- Supporting payroll preparation and administration
- Finance & Compliance
- Supporting bookkeeping and financial administration using Apron and Xero
- Assisting with invoices, expenses and internal reporting
- Maintaining compliance records and documentation
- Supporting GDPR and Health & Safety administration
- Coordinating statutory checks and business requirements
- Facilities & Business Support
- Coordinating office maintenance and supplier relationships
- Organising compliance servicing and inspections
- Supporting workshops and event administration
- Maintaining internal systems, trackers and reporting tools
- Providing wider administrative support across the business
About You: We're looking for someone who is:
- Highly organised with excellent attention to detail
- Proactive and able to use their initiative
- Comfortable managing multiple priorities
- Positive, approachable and enjoys supporting others
- Confident communicating with people at all levels
- Comfortable handling confidential information
- A practical problem-solver who enjoys improving processes
- Someone who takes ownership and sees tasks through to completion
Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role
Experience supporting HR administration, finance or compliance activities
Strong Microsoft Office skills, particularly Outlook, Word and Excel
Experience using cloud-based business systems
The ability to learn new systems quickly
Experience within a small business, agency or entrepreneurial environment would be advantageous
Why Join? This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow.
Interested? We'd love to hear from you. Please apply with your updated CV.
Operations & Office Coordinator in Whitby employer: Equals One
Join a dynamic and supportive team as an Operations & Office Coordinator in the stunning North York Moors National Park, where you will enjoy a range of benefits including funded CPD opportunities, a loyalty scheme for annual leave, and even a day off for your birthday. Our office culture is built on collaboration and growth, offering you the chance to take ownership of key areas and develop your career in a role that is both meaningful and rewarding. With regular team social events and an unlimited supply of tea, coffee, and biscuits, you'll find a welcoming environment that values your contributions and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Office Coordinator in Whitby
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Equals One.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Equals One looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Operations & Office Coordinator in Whitby
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Equals One, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Equals One.
How to prepare for a job interview at Equals One
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Equals One. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Equals One. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
