At a Glance
- Tasks: Support property management and compliance in a peaceful, community-focused environment.
- Company: Join Ampleforth Abbey, a historic charity with a mission of faith and service.
- Benefits: Enjoy competitive salary, free lunch, discounts, and a supportive work culture.
- Other info: Work in a beautiful location with opportunities for personal and professional growth.
- Why this job: Make a difference in a unique setting while developing your organisational skills.
- Qualifications: GCSEs in English and Maths, strong admin skills, and a passion for compliance.
The predicted salary is between 30000 - 40000 £ per year.
- Hours: Full-time, permanent (Monday to Thursday 8.30am – 4.30pm plus Friday 8.30am – 4pm)
- Based at Ampleforth Abbey YO62 4EN
- Up to 8% employer-matched pension
- Life assurance
- Free lunch during working hours
- Free on-site parking
- 20% discount at the Tea room and Abbey Shop
- Cycle to Work Scheme
- Christmas Closure
- Historic Houses and Yorkshire Great Houses, Castles and Gardens passes to borrow
- Employee Assistance programme
- Retail savings platform
- 50% discount on fitness suite, swimming and other activities at St Albans Centre
- About Ampleforth Abbey
Ampleforth Abbey is home to the UK’s largest Benedictine monastic community, rooted in the Rule of St Benedict.
Our mission is to seek God through prayer and service, and to invite others to experience faith in action.
Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.
Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission.
With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.
We are looking for a Property and Compliance Coordinator who will embrace the opportunity to work in a charitable organisation for our monastic community, tearoom, employees and guests.
Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety & Environmental (HSE) administration, contractor coordination, and property service documentation.
The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.
The successful candidate will be able to demonstrate excellent organisational skills alongside an authentic commitment to the ethos and values of the Abbey.
If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you!
Main Responsibilities but not limited to
- Administrative Support
- Provide day-to-day administrative support to the Head of Property Services.
- Manage calendars, meetings, appointments, and departmental correspondence.
- Prepare reports, presentations, meeting minutes, and documentation.
- Maintain accurate filing systems, databases, and property records.
- Coordinate purchase orders, invoices, and expense processing.
- Welcome visitors to the site
- Compliance Administration
- Maintain compliance trackers for statutory inspections and certifications.
- Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
- Support audits and compliance reviews by preparing and organising documentation.
- Ensure all compliance records are stored accurately and accessible for internal and external audits.
- Health, Safety & Environmental (HSE) Support
- Assist in the administration of HSE policies, procedures, and reporting systems.
- Maintain accident, incident, and near-miss records.
- Coordinate HSE training records and certification tracking.
- Support risk assessment and method statement (RAMS) administration.
- Help ensure contractors and suppliers submit required HSE documentation before commencing works.
- Assist with monitoring compliance with health and safety legislation and company policies.
- Contractor & Property Coordination
- Liaise with contractors, suppliers, tenants, and internal departments.
- Schedule maintenance visits, inspections, and service appointments.
- Track completion of reactive and planned maintenance works.
- Assist with contractor onboarding and documentation checks.
- Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.
- Reporting & Data Management
- Produce regular KPI, compliance, and HSE reports.
- Maintain accurate property management and compliance databases.
- Assist in analysing service performance data and identifying trends.
- Support budget tracking and invoice reconciliation where applicable.
Experience
You will have
- GCSEs (or equivalent) including English and Maths.
- Own transport required – located Ampleforth
- Previous experience in an administrative or coordinator role.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience maintaining confidential and accurate records.
- Ability to prioritise workload and meet deadlines.
- HSE or compliance-related training/certification advantageous.
- Experience within property, facilities management, housing, or maintenance environments.
- Knowledge of compliance and HSE processes.
- Familiarity with CAFM or property management systems.
- Understanding of UK health and safety legislation and property compliance requirements.
Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to an enhanced DBS check and satisfactory references.
Interested? If you feel that you possess the relevant skills and experience, then please submit your CV.
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Property And Compliance Coordinator employer: Equals One
Join a forward-thinking company dedicated to sustainability and water conservation as a Water Efficiency Plumber. With a strong commitment to employee development, we offer competitive salaries, ongoing training, and a supportive work culture that values innovation and teamwork. Located in a vibrant community, our team enjoys the unique advantage of making a tangible impact on both local homes and businesses while contributing to a greener future.
StudySmarter Expert Advice🤫
We think this is how you could land Property And Compliance Coordinator
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
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✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
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We think you need these skills to ace Property And Compliance Coordinator
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Equals One. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Equals One
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Equals One’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
