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- Tasks: Master the scheduling puzzle to ensure healthcare staff are in the right place at the right time.
- Company: Join a dedicated team making a real difference in people's lives.
- Benefits: Competitive salary, ongoing training, and a supportive team environment.
- Why this job: Be the heartbeat of operations and support essential healthcare services.
- Qualifications: Strong organisational skills and experience in scheduling or healthcare administration.
- Other info: Flexible hours with opportunities for career growth in a rewarding setting.
The predicted salary is between 22000 - 31000 £ per year.
Location: Leeds
Salary: £26,000 to £31,000 per annum (depending on experience)
Hours: Full-time, permanent with on call duties – (Rotational basis 7am-11pm)
Are you a master of the "Scheduling Puzzle"? In the world of healthcare, the right person in the right place at the right time doesn’t just keep things running - it saves lives. We are looking for a highly organised, resilient, and proactive Rota Coordinator to join our team in 2026. This isn’t just an admin role; you are the heartbeat of our operations. You will be the bridge between our dedicated staff and the clients who rely on them, ensuring that every shift is covered and every team member is supported.
The role
You will manage staff rotas to ensure consistent cover across services, responding quickly to sickness, emergencies and last-minute changes. Working closely with care staff and managers, you will coordinate availability, manage leave and handle shift changes efficiently. You will also take part in a rotational on-call system, providing out-of-hours support when required.
Key responsibilities include:
- Creating and maintaining staff rotas to ensure safe and consistent cover
- Responding to short-notice changes, sickness and emergencies
- Managing annual leave, shift swaps and availability in a fair and organised way
- Setting up and maintaining care packages on the electronic rota system
- Monitoring hours and ensuring compliance with Working Time Regulations
- Liaising with care staff, managers and other teams to support smooth service delivery
- Taking part in the on-call rota, including evenings and weekends on a rotational basis
What you bring to the team
You will be highly organised, calm under pressure and confident in juggling multiple priorities. You’ll be a strong communicator who can build positive working relationships, handle sensitive situations with professionalism and remain focused in a fast-paced environment. Previous experience in scheduling, healthcare administration, logistics or workforce planning would be ideal. You should be comfortable using IT systems, including Excel and rota or workforce management software, and able to pick up new systems quickly. A flexible approach is essential, as care services operate seven days a week and the role includes participation in an on-call rota.
Why join us?
- A vital role where your work makes a genuine difference to people’s lives
- A supportive, team-focused working environment
- Ongoing training and development opportunities
- The chance to develop your skills within a busy and rewarding care setting
If you’re ready to take control of the rota and become a key part of a dedicated care service, we would love to hear from you. Applicants must have the right to work in the UK. All appointments are subject to satisfactory references and an enhanced DBS check.
Rota Coordinator in Leeds employer: Equals One
Contact Detail:
Equals One Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rota Coordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in scheduling or coordination roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by practising common questions related to rota management and crisis handling. We recommend role-playing with a friend to get comfortable with your responses and show off your organisational skills.
✨Tip Number 3
Showcase your tech skills! Familiarise yourself with rota management software and Excel, as these are crucial for the Rota Coordinator role. Bring examples of how you've used these tools effectively in past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Rota Coordinator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Rota Coordinator role. Highlight your organisational skills and any relevant experience in scheduling or healthcare administration. We want to see how you can fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we’re looking for. Keep it concise but impactful, and let your personality come through.
Showcase Your IT Skills: Since you'll be using various IT systems, mention your proficiency with tools like Excel and any rota management software you've used. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Equals One
✨Know Your Scheduling Stuff
Make sure you brush up on your scheduling skills before the interview. Familiarise yourself with common rota management software and be ready to discuss how you've handled last-minute changes or emergencies in the past. This will show that you're not just a paper pusher but someone who can think on their feet.
✨Show Off Your Communication Skills
As a Rota Coordinator, you'll need to liaise with various teams. Prepare examples of how you've built positive working relationships in previous roles. Think about times when you had to handle sensitive situations professionally and how you managed to keep everyone informed and calm.
✨Demonstrate Your Organisational Skills
Be ready to talk about your organisational strategies. You might want to bring along a sample rota or a plan you've created in the past. Discuss how you prioritise tasks and manage multiple responsibilities, especially in a fast-paced environment like healthcare.
✨Embrace Flexibility
Since the role involves on-call duties, it's important to convey your flexibility. Share experiences where you've adapted to changing circumstances or worked outside of regular hours. This will highlight your commitment to ensuring that care services run smoothly, no matter the time.
