You can get further details about the nature of this opening, and what is expected from applicants, by reading the below.
Events Coordinator
Salary: £27,000
Hours: Full-time 5 over 7
Based at YO62 4EN
About us
We are home to the UKs largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.
Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.
The Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.
We're looking for an organised, detail-oriented Events Coordinator to manage bookings and logistics for group tours, conferences, and events. You'll be the main point of contact for clients from initial enquiry through to event completion, ensuring every booking runs smoothly and every guest has a great experience.
Key Responsibilities
- Deliver fantastic guest service as a coordinator for event bookings, providing a consistently excellent level of guest service.
- Capture event enquiries, securing all enquiries with relevant contracts and deposits, delivering personalised show arounds, and being the point of contact for guests
- Manage the reservations and events inbox with efficiency and attention to detail, prioritising enquiries to deliver prompt, professional responses while effectively managing own time and workload
- Organise and coordinate events from start to finish before handing over event requirements to our operations team to deliver the experience
- Coordinate scheduling, availability, xgikmsk and logistics with internal teams (venues, catering, transport, tour guides, AV/tech providers)
- Prepare and send quotes, contracts, invoices, and confirmations to clients
- Manage the events calendar and prevent double-bookings or scheduling conflicts
- Liaise with clients to understand requirements and tailor packages accordingly
- Coordinate with vendors and suppliers to secure services and negotiate rates
- Track deposits, payments, and outstanding balances
- Collect post-event feedback and mainta Please click on the apply button to read the full job description
Events Coordinator in Helmsley employer: Equals One
At Equals One, we pride ourselves on being an excellent employer that values teamwork and hands-on leadership. Located in Harrogate, our work culture fosters collaboration and efficiency, offering a four-day working week and competitive pay, including an unsocial hours supplement. We provide ample opportunities for employee growth and development, making this a rewarding environment for those looking to make a meaningful impact in the logistics and delivery sector.
