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- Tasks: Manage staff rotas and ensure smooth service delivery in healthcare.
- Company: Join a dedicated team making a real difference in people's lives.
- Benefits: Competitive salary, ongoing training, and a supportive work environment.
- Why this job: Be the heartbeat of operations and help save lives through effective scheduling.
- Qualifications: Strong organisational skills and experience in scheduling or healthcare administration.
- Other info: Flexible hours with opportunities for career growth in a rewarding setting.
The predicted salary is between 26000 - 31000 £ per year.
Location: Leeds
Salary: £26,000 to £31,000 per annum (depending on experience)
Hours: Full-time, permanent with on call duties – (Rotational basis 7am-11pm)
Are you a master of the "Scheduling Puzzle"? In the world of healthcare, the right person in the right place at the right time doesn’t just keep things running—it saves lives. We are looking for a highly organised, resilient, and proactive Rota Coordinator to join our team in 2026. This isn’t just an admin role; you are the heartbeat of our operations. You will be the bridge between our dedicated staff and the clients who rely on them, ensuring that every shift is covered and every team member is supported.
The role
You will manage staff rotas to ensure consistent cover across services, responding quickly to sickness, emergencies and last-minute changes. Working closely with care staff and managers, you will coordinate availability, manage leave and handle shift changes efficiently. You will also take part in a rotational on-call system, providing out-of-hours support when required.
Key responsibilities include:
- Creating and maintaining staff rotas to ensure safe and consistent cover
- Responding to short-notice changes, sickness and emergencies
- Managing annual leave, shift swaps and availability in a fair and organised way
- Setting up and maintaining care packages on the electronic rota system
- Monitoring hours and ensuring compliance with Working Time Regulations
- Liaising with care staff, managers and other teams to support smooth service delivery
- Taking part in the on-call rota, including evenings and weekends on a rotational basis
What you bring to the team
You will be highly organised, calm under pressure and confident in juggling multiple priorities. You’ll be a strong communicator who can build positive working relationships, handle sensitive situations with professionalism and remain focused in a fast-paced environment. Previous experience in scheduling, healthcare administration, logistics or workforce planning would be ideal. You should be comfortable using IT systems, including Excel and rota or workforce management software, and able to pick up new systems quickly. A flexible approach is essential, as care services operate seven days a week and the role includes participation in an on-call rota.
Why join us?
- A vital role where your work makes a genuine difference to people’s lives
- A supportive, team-focused working environment
- Ongoing training and development opportunities
- The chance to develop your skills within a busy and rewarding care setting
If you’re ready to take control of the rota and become a key part of a dedicated care service, we would love to hear from you. Applicants must have the right to work in the UK. All appointments are subject to satisfactory references and an enhanced DBS check.
Rota Coordinator in Leeds employer: Equals One Ltd
Contact Detail:
Equals One Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rota Coordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for a Rota Coordinator role. Sometimes, it's all about who you know, and a friendly nudge can lead to opportunities.
✨Tip Number 2
Prepare for those interviews by practising common questions related to scheduling and crisis management. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've successfully managed rotas or handled last-minute changes in previous roles. This will demonstrate your ability to thrive under pressure.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Rota Coordinator in Leeds
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Rota Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple priorities and keep everything running smoothly. Use examples from your past experiences to demonstrate how you’ve tackled scheduling challenges.
Communicate Clearly: Strong communication is essential in this role. When writing your application, be clear and concise. Show us that you can build positive relationships and handle sensitive situations with professionalism. A well-structured application reflects your communication skills!
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to match the job description. Highlight your relevant experience in healthcare administration or workforce planning, and make it clear why you’re the perfect fit for our team.
Apply Through Our Website: We want to hear from you! Make sure to apply through our website to ensure your application gets to us directly. It’s the best way to show your interest in joining our team and makes the process smoother for everyone involved.
How to prepare for a job interview at Equals One Ltd
✨Know Your Rota Basics
Before the interview, brush up on your knowledge of rota management and scheduling software. Familiarise yourself with common challenges in healthcare staffing and think about how you would handle them. This will show that you're proactive and ready to tackle the role head-on.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple priorities or handled last-minute changes. Use the STAR method (Situation, Task, Action, Result) to structure your answers, demonstrating your ability to stay calm under pressure and keep everything running smoothly.
✨Communicate Effectively
As a Rota Coordinator, strong communication is key. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you would build positive relationships with care staff and managers, and how you would handle sensitive situations professionally.
✨Embrace Flexibility
Highlight your flexible approach to work, especially since the role involves on-call duties. Share any relevant experiences where you adapted to changing circumstances or worked outside of regular hours. This will demonstrate your commitment to ensuring consistent service delivery.
