At a Glance
- Tasks: Deliver 5-star admin support, manage meetings, and maintain office supplies.
- Company: Join EQ Accountants, a leading firm supporting SMEs for over 20 years.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Dynamic role in a friendly office with great career progression.
- Why this job: Be the first point of contact and make a real difference in our clients' journeys.
- Qualifications: Strong communication skills and a knack for organisation.
The predicted salary is between 24000 - 30000 € per year.
At EQ Accountants, we believe that at the core of our success is our people. We are more than just a team of financial experts; we are partners in our clients’ journeys. For over 20 years, we have championed SMEs, delivering bespoke accounting solutions that drive growth and success for our clients. We are now looking for a talented individual to join us and be part of our exciting growth story.
Department: Administration
Location: Edinburgh
Responsibilities
- Your aim is to deliver 5-star administrative support to internal and external clients.
- First point of contact
- Reception duties, answering and redirecting telephone calls, passing on messages accurately and in good time.
- Answering online administration queries.
- Receiving and directing office visitors and providing refreshments.
- Maintaining a pleasant visitor environment.
- Keeping the office diary up to date.
- Ensuring the booking of meeting rooms.
- Assessing needs and providing reception cover support in other offices when required.
- Opening, stamping and distributing mail.
- Arranging postage and outgoing distribution of mail.
- Meetings and events organisation
- Booking meetings and scheduling events.
- Liaising with internal clients to understand meeting room requirements.
- Booking meetings and meeting rooms, organising equipment and catering.
- Setting up and clearing down meetings and ensuring that meeting rooms are maintained to a high standard.
- Making travel arrangements and following up with itineraries for internal clients.
- Stationery and supplies
- Maintaining a stationery inventory.
- Ordering office stationery and supplies.
- Ensuring we are well stocked with stationery and supplies.
- Data, reports and correspondence
- Preparing regular reports and presentations.
- Maintaining databases and filing systems, including inputting new clients, maintaining client personal details, changing engagement team details, creating workflows and running reports as required.
- Organising, storing and printing documents as needed.
- Producing debtor statements.
- Taking and distributing meeting minutes.
- Creating, amending and producing client letters.
- Printing client letters after review by Partner/Manager.
- Ensuring all enclosures are included and correct.
- Finance
- Providing debtor statements.
- Processing client cash and receipts.
- Handling streamline payments.
- Petty cash management.
- Purchase invoices payable.
- Printing and emailing bills.
- Automated statements.
Office Administrator in Edinburgh employer: EQ Accountants, part of the Sumer Group
At EQ Accountants, we pride ourselves on fostering a supportive and dynamic work environment in the heart of Edinburgh. Our commitment to employee growth is evident through ongoing training opportunities and a culture that values collaboration and innovation. Join us to be part of a team that not only champions SMEs but also invests in your professional journey, ensuring you thrive in your role as an Office Administrator.
Contact Detail:
EQ Accountants, part of the Sumer Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching EQ Accountants and their values. Understand their approach to client relationships and think about how you can contribute to their growth story. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles, and don’t forget to highlight your organisational skills and ability to handle multiple tasks – that’s key for this position!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the team at EQ Accountants. Don’t miss out on this opportunity!
We think you need these skills to ace Office Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience and skills that match the responsibilities listed in the job description. We want to see how you can deliver that 5-star administrative support!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about joining EQ Accountants and how your background makes you a perfect fit for the team. Let us know how you can contribute to our growth story.
Showcase Your Communication Skills:As the first point of contact, strong communication is key. In your application, demonstrate your ability to handle queries and manage relationships effectively. We love candidates who can convey information clearly and professionally!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on being part of our exciting journey at EQ Accountants!
How to prepare for a job interview at EQ Accountants, part of the Sumer Group
✨Know the Company Inside Out
Before your interview, take some time to research EQ Accountants. Understand their values, mission, and the services they offer. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything on track and ensured smooth operations.
✨Practice Common Interview Questions
Familiarise yourself with common interview questions for administrative roles. Think about how you would handle scenarios like managing a busy reception or dealing with conflicting priorities. Practising your responses will help you feel more confident during the actual interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions to ask your interviewers about the company culture, team dynamics, and what success looks like in the Office Administrator role. This shows that you’re engaged and serious about the opportunity.
