Main area Children's Special school Grade Band 3 Contract Permanent Hours
- Full time
- Part time
- Term time hours
30 hours per week (08:15-16:15 four days a week) Job ref 343-8257505-AG
Site Perseid School Town Morden Salary £30,630 - £32,346 pa pro rata inc. HCAS outer Salary period Yearly Closing 28/10/2026 23:59
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.
Job overview
Perseid school Health Team comprises Occupational Therapy, Physiotherapy, Speech & Language Therapy and Nursing team. The Admin will be part of the Sutton Health & Care Children’s special school health team and the post will sit in Admin. The post holder will support the Perseid health team and the Service Manager and assist with the administration tasks underpinning clinical delivery of care including administration of referrals, managing patient appointments, and signposting of client and professional queries.
Main duties of the job
Provide efficient administrative support to Children’s Therapies, managing referrals, appointments, and patient records on EMIS. Liaise with families, healthcare professionals, schools, and partner agencies to support service delivery. Maintain accurate and confidential records, manage clinic diaries, arrange interpreters, send appointment reminders, and respond to enquiries professionally. Support general office functions, including filing, scanning, correspondence, minute taking, and staff onboarding. Work in line with policies and information governance requirements, contribute to audits and service improvement activities, attend training and meetings, and prioritise workload effectively to meet service needs
Working for our organisation
St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
Detailed job description and main responsibilities
The recruiting team reserve the right to close this advertisement early once applications reach maximum limit.
Person specification
Values and Behaviours
- Put the patient first by being happy, helpful, caring, respectful and understanding
- Always take opportunities to improve, encouraging excellence
- Work as one team – communicate, collaborate and share
- Respect each other by being polite, pleasant and listening
Qualifications and Training
- GCSE grade C or above in English and Maths, or equivalent
Experience
- Previous experience of working in an administrative role or office environment in health / social care.
- Previous experience of using Emis
- Working knowledge of NHS procedures
Knowledge and Skills
- High level customer service
- Ability to communicate effectively, appropriately and professionally to patients and staff, and at different levels both written & verbal
- Able to work autonomously and as part of a team
- Good knowledge of Microsoft packages
- Ability to learn a range of systems and processes and apply these consistently
- Ability to multitask
Your recruitment team
The NHS South West London Recruitment Hub is your dedicated recruitment team, here to support you at every stage of the process. If you have a query, please contact us:
E: krft.askrecruitment@nhs.net
Safeguarding and DBS Checks
We are committed to safeguarding children and vulnerable adults. For roles with direct access to these groups, an Enhanced Disclosure and Barring Service (DBS) check will be required. All staff are expected to understand and uphold their safeguarding responsibilities as part of their role.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
This vacancy may have an application cap, so please apply promptly to avoid disappointment. Ensure your supporting statement clearly shows how you meet the job specifications.
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Children’s Specials Schools Admin employer: Epsom and St Helier University Hospitals
Surrey Downs Health and Care is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional development. Located in Epsom, the organisation provides opportunities for growth within the NHS framework, ensuring that staff are equipped with the skills and knowledge to excel in their roles while contributing to meaningful healthcare outcomes.
Contact Details:
Epsom and St Helier University Hospitals Recruitment Team
