Data Manager in Ewell

• Hours
• (term time plus 5 weeks during school holidays)
• Role Purpose

Provide accurate and efficient management of the school's data systems and MIS, ensuring timely and reliable data.

Deliver effective administrative, clerical, and front-line customer service support to families and visitors.

Main duties & Responsibilities

• Ensure all data held by the school's Management Information System (MIS) is up-todate and accurate.

This includes managing and maintaining the pupil database, staff year-end processes, amendments to pupil timetables

• Carry out the pupil-related census and statutory returns, ensuring compliance with all relevant regulations and guidelines
• Manage and maintain assessment data to enable reports to parents, provide feedback to staff, and work with the appointed SLT lead to provide the required data
• Organise reporting processes, including the collection of data, ensuring all data is entered onto the relevant system, collating, and distributing school reports
• Be responsible for exporting and editing data from the school's Management Information System and the Df E's Secure Access website
• Ensure and manage the smooth transition of all data from one year to the next
• Take responsibility for sending out timely reminders to all teaching staff of the upcoming deadlines in the assessment calendar and checking and chasing up key student assessments from departments
• Ensure confidentiality and compliance with data protection and safeguarding requirements.
• Office administration and support
• Provide effective administrative support to the Office Manager
• Assisting with arranging cover where a member of staff is absent by assigning an appropriate member of staff or contacting agencies to request cover supervisors.
• Process and facilitate school admissions ensuring the admission procedure runs smoothly and efficiently.
• Undertake general admin duties as required for the efficient function of the office team
• Provide cover for the school reception throughout the school day, especially during the peak periods or in the Receptionist's absence
• Provide admin support for school trips and events
• Use the school's communication and IT systems to provide and gather information needed for effective communication and the efficient operation of the school's reception
• Other administrative duties as required by the Senior Leadership Team

Person specification

ESSENTIAL REQUIREMENTS

• An awareness, understanding and commitment to the protection and safeguarding of children
• Excellent organisational skills, particularly concerning data handling and the maintenance of records
• Excellent attention to detail and accuracy
• Time-management skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Competent IT skills
• Experience working in an office environment
• Willingness to work as part of a team
• Ability to work independently using own initiative and manage time effectively
• GCSE Grade A - C Mathematics and English, or equivalent qualifications

DESIRABLE SKILLS

• Previous administrative experience within a school environment
• Experience of school software packages such as Arbor

DESIRABLE SKILLS

• Previous administrative experience within a school environment
• Experience of school software packages such as Arbor
• An awareness, understanding and commitment to the protection and safeguarding of children
• Excellent organisational skills, particularly concerning data handling and the maintenance of records
• Excellent attention to detail and accuracy
• Time-management skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Competent IT skills
• Experience working in an office environment
• Willingness to work as part of a team
• Ability to work independently using own initiative and manage time effectively
• GCSE Grade A - C Mathematics and English, or equivalent qualifications
• Hours
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