Executive Assistant

The Executive Assistant will be responsible for managing the calendar and the administrative needs associated with the role (travel, expenses, etc.), while also providing executive administrative support to a broader team.

Overview

• Hours: 20 hours per week
• Distribution: Spread across five days, allowing for responsive daily support (e.g., 4 hours per day or adjusted based on peak need).
• You will be required to come to our Bracknell office site two days a week.
• Flexibility: Exact hours can be adapted.

Duties & Responsibilities

• Manage calendars and schedule meetings.
• Prepare and edit presentations and communications based on input from the senior leadership team.
• Manage the process of creating presentations including maintaining draft history.
• Scheduling and organizing meetings, appointments, and events to ensure the executive's time is used efficiently.
• Travel Arrangements: Coordinating travel plans, including booking flights, accommodations, and transportation, as well as preparing itineraries.
• Document Preparation: Creating, editing, and managing documents, presentations, and reports and communications.
• Meeting Coordination: Organizing and preparing for meetings, including setting agendas and following up on action items.
• Project Management: Assisting with or managing specific projects, ensuring deadlines are met and tasks are completed.
• Keep a “tickler” file of projects and update and chase delegated tasks to ensure progress to deadlines, helping the Executive staff and BU meet deadlines.
• In the absence of Executive Staff, make responsible decisions regarding professional issues which might arise.
• Coordinate and prepare leadership and customer onsite and offsite meetings.
• Coordinate travel, following policies and procedures and work with travel agency to make travel/meeting arrangements.
• Confirm details and create itineraries.
• Resolve straight-forward to moderately complex problems and issues, under general supervision.
• Handle administrative details and routine issues independently, and take responsibility for completing these on time.
• Arrange, compile and assemble materials for staff (and other) meetings including preparation of minutes as necessary.
• Manage special projects as assigned.

Knowledge, Skills & Abilities

• Strong initiative and good judgment is a must.
• Attention to detail, and a commitment to quality.
• Ability to work under minimal supervision under tight time constraints.
• Ability to work independently, but also partner as a team player.
• Able to prioritize and multi-task.
• Demonstrated ability to understand business concepts.
• Demonstrated ability to maintain confidentiality.
• Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organization required.
• Proactive management of calendar and agenda is key.

Qualifications

• 5+ years applicable experience and demonstrated success/knowledge.
• 2+ preferably in a senior executive level support role.

About Epicor

At Epicor, we’re truly a team. Join 5,000 talented professionals in creating a world of better business through data, AI, and cognitive ERP. We help businesses stay future-ready by connecting people, processes, and technology. From software engineers who command the latest AI technology to business development reps who help us seize new opportunities, the work we do matters. Together, Epicor employees are creating a more resilient global supply chain.

Health and Wellness: Comprehensive health and wellness benefits designed to support your overall well-being.

Internal Mobility: Opportunities for mentorship, continuing education, and focused career goal setting, with 25% of positions filled internally.

Career Development: Free LinkedIn Learning licenses for everyone, along with our Mentoring Program to boost your personal development.

Education Support: Geographically specific programs to balance the cost of education with the benefits of continued learning and personal development.

Inclusive Workplace: Collaborate with a diverse team in an inclusive, global workplace that fosters innovation and celebrates partnership.

Work-Life Balance: Policies built on mutual trust and support, encouraging time off to rest, recharge, and reconnect.

Global Mobility: Comprehensive support for international relocations and permanent residency processes.

Equal Opportunities and Accommodations Statement

Epicor is committed to creating a workplace and global community where inclusion is valued; where you bring the whole and real you—that’s who we’re interested in. If you have interest in this or any role—but your experience doesn’t match every qualification of the job description, that’s okay—consider applying regardless. We are an equal-opportunity employer.

Thank you for considering a career with Epicor. Whether you're exploring opportunities on our careers page, preparing for a phone screen or interview, have already applied, or have been through our application process, we appreciate your interest and the time you have invested.