Events Executive in London

We are currently looking for an Energy Events Executive to join the company during an exciting period of change and growth. The successful candidate will work across the company’s growing India-focused conference portfolio, helping to develop, produce and deliver high-quality B2B conferences for senior industry professionals.

The role will centre around the production, project management and business development of our conference within the region, including agenda development, market research, content development, speaker acquisition and stakeholder engagement.

Key Responsibilities

• Research, develop and produce high-quality conference agendas focused on the Indian market, using advisory board meetings, telephone research, industry interviews and face-to-face meetings.
• Identify and engage senior oil refining industry leaders, experts, government representatives, companies and thought leaders across India to secure high-quality conference speakers.
• Conduct market research across target supplier, producer and end-user audiences to identify emerging trends, business challenges, key organisations and potential speakers, delegates and sponsors.
• Develop strong relationships with key industry contacts across India and build a network of senior decision-makers and thought leaders.
• Monitor Indian industry developments, market trends, investment activity, policy developments and emerging topics to ensure conference content remains relevant and commercially attractive.
• Work closely with the sales and marketing teams to maximise delegate, sponsorship and exhibition opportunities and support the commercial success of each event.
• Identify opportunities to expand the conference portfolio into new companies, sectors, regions and markets within India.
• Develop and maintain accurate production plans, project updates and timelines, contributing to weekly project meetings.
• Take ownership of the end-to-end project management of conferences, from initial briefing and market research through to agenda development, speaker confirmation, onsite delivery and post-event follow-up.
• Manage multiple deadlines and projects simultaneously, ensuring conference agendas and production milestones are delivered on time.
• Work collaboratively with internal teams to ensure speakers, sponsors, delegates and other stakeholders receive a high-quality customer experience.
• Maintain an excellent understanding of the Indian market and continually develop knowledge of the industries and sectors relevant to each conference.

Conference Delivery & Onsite Responsibilities

During the conference, you will:

• Take responsibility for the onsite management and smooth running of the conference programme.
• Sign up delegates and sponsors for the events.
• Manage speakers throughout the event, including speaker briefings, session preparation, running orders and timings.
• Work closely with the onsite operations team to ensure the conference runs according to schedule.
• Coordinate with speakers, sponsors, delegates, moderators and other stakeholders to resolve issues and maintain a high-quality event experience.
• Build and maintain strong face-to-face relationships with speakers, sponsors and delegates.
• Support post-event reviews and contribute to identifying improvements and opportunities for future editions.

Knowledge, Skills, Experience & Behaviour

• 3 years + experience in conference production or support in particular energy/refining events, B2B events, events management, business research or a related commercial role, or a relevant degree in Events Management, Business or a similar discipline.
• Experience or knowledge of the Indian business or events market is highly desirable.
• Experience in business development in reference to signing delegates and sponsors for the event.
• Experience working with senior industry professionals, executives or business leaders is advantageous.
• An understanding of the Oil & Gas, new energies and technology.
• Strong research skills, with the ability to identify relevant companies, individuals, market developments and industry trends in India.
• Excellent written and verbal communication skills in English and at least one Indian language with the ability to communicate confidently with senior professionals.
• A professional and persuasive telephone and email manner.
• Strong copywriting and content development skills, with excellent attention to detail.
• The ability to understand business issues, identify market trends and spot commercial opportunities.
• Excellent organisation and time-management skills, with the ability to manage multiple projects and deadlines.
• Comfortable working in a fast-paced, target-driven commercial environment.
• Confident using Microsoft Office, particularly Word, Excel and PowerPoint.
• Willingness to travel within India, where required.

Personal Attributes

• Personable, confident and professional, particularly when communicating face-to-face with senior industry professionals.
• Curious and commercially minded, with a genuine interest in business, markets and industry developments.
• Proactive and confident in picking up the phone, conducting research and developing new relationships.
• Self-motivated, ambitious and determined, with a strong sense of personal initiative.
• Highly organised, with excellent attention to detail and time management.
• Comfortable building relationships with people from different industries, organisations and cultures.
• Adaptable and able to work effectively as part of a fast-moving international team.
• Enthusiastic about conferences, networking and creating valuable experiences for customers.

Working Arrangements

Remote or Hybrid working. The role will also involve travel in India as required.